Job Summary : The Certification Executive - Organic Compliance will be responsible for managing end-to-end organic certification activities across the manufacturing and processing facility. The role includes ensuring complete compliance with NPOP, USDA NOP, EU Organic Regulations , and other applicable standards from raw material inward to finished goods dispatch , including APEDA TraceNet operations, Transaction Certificate (TC) management, batch traceability, production compliance, documentation, and certification audits.

Educational Qualification

- B.Sc. Agriculture / M.Sc. Agriculture
- B.Tech Food Technology / M.Sc. Food Science
- Biotechnology / Microbiology
- Quality Assurance or equivalent qualification
- Additional certification in Organic Standards, HACCP, ISO 22000, Food Safety, or Internal Auditor will be an added advantage.

Experience

- 4-5 years of relevant experience in organic food processing, certification, and regulatory compliance.
- Experience in certified organic food manufacturing or processing units is mandatory.
- Experience in export-oriented food manufacturing will be preferred.

Key Responsibilities

1. Organic Certification Management

- Ensure compliance with NPOP, USDA NOP, EU Organic Regulations, and customer-specific organic requirements.
- Coordinate with certification agencies for inspections, surveillance audits, renewals, and certification updates.
- Maintain certification validity and statutory compliance.

2. Raw Material (Inward) Compliance

- Verify supplier Organic Scope Certificates and Transaction Certificates (TCs).
- Ensure only approved certified organic raw materials are received.
- Verify inward documentation, lot details, and traceability records.
- Coordinate with Procurement and Stores for compliant inward operations.

3. Production & Processing Compliance





- Monitor manufacturing activities as per organic certification requirements.
- Create and maintain production batches in ERP and traceability systems.
- Verify Batch Manufacturing Records (BMR) and Batch Packing Records (BPR).
- Monitor material consumption, production yields, wastage, and reconciliation.
- Ensure segregation of organic, in-conversion, and conventional materials.
- Verify cleaning and changeover records before production.

4. Batch Creation & Traceability

- Create production batches with complete lot traceability.
- Maintain batch-wise inward, production, processing, and packing records.
- Ensure complete forward and backward traceability.
- Conduct mass balance verification and stock reconciliation.

5. Finished Goods Compliance

- Verify finished product labeling as per organic regulations.
- Ensure packaging materials comply with certification requirements.
- Approve finished goods for dispatch after compliance verification.
- Maintain finished goods inventory records.

6. Transaction Certificate (TC) Management

- Generate inward and outward Transaction Certificates.
- Manage APEDA TraceNet transactions.
- Coordinate with certification bodies for TC issuance.
- Ensure timely documentation for domestic and export consignments.

7. Documentation & Record Management

- Maintain certification documents and statutory records.

- Manage:

- Batch Manufacturing Records (BMR)





- Batch Packing Records (BPR)

- Stock Registers

- Processing Records

- Yield Reports

- Traceability Records

- Cleaning & Sanitation Records

- Dispatch Documentation

- Maintain electronic and physical documentation as per document control procedures.

8. Audit & Compliance Management

- Coordinate internal, customer, and certification audits.
- Prepare audit documentation.
- Address non-conformities and implement CAPA.
- Conduct internal compliance inspections.
- Ensure continuous audit readiness.

9. Warehouse & Inventory Compliance

- Ensure proper segregation and identification of organic inventory.
- Verify warehouse compliance with certification requirements.
- Conduct stock verification and inventory reconciliation.
- Monitor storage conditions and product integrity.

10. Cross Functional Coordination

Coordinate closely with:

- Procurement
- Production
- Quality Assurance
- Warehouse
- Sales & Exports
- Dispatch & Logistics
- Regulatory Affairs

Support current product approvals, certification requirements, employee training, and customer audits.

Required Knowledge

- NPOP Organic Standards
- USDA NOP Organic Regulations
- EU Organic Regulations
- APEDA TraceNet
- Transaction Certificate (TC) Management
- Organic Traceability Systems
- ERP Batch Management
- HACCP
- GMP & GHP
- ISO 22000
- FSSAI Regulations
- Food Safety Management Systems
- Documentation Control
- Internal Audit Procedures

Technical Skills

- APEDA TraceNet
- ERP (SAP / ERPNext / Oracle / Microsoft Dynamics / Tally ERP or equivalent)
- Microsoft Excel (Advanced)
- MS Word
- PowerPoint
- Inventory Management Systems
- Documentation Management
- Mass Balance & Traceability

**Key Competen

📌 Certification Executive (Surat)
🏢 Cowberry Industries
📍 Surat