Job Description - Admin Manager (Online / Offline - Operations & Executive Support) & Business Development ManagerJob TitleAdmin & Business Development ManagerDepartment

Administration / Operations / Business Growth

Job Location

Hybrid

Job SummaryThe Administration / Operations / Business Growth Executive plays a critical role in managing administrative operations while supporting strategic business growth initiatives. This position works closely with senior leadership to ensure efficient coordination of operations, stakeholder communication, performance reporting, and client relationship management.The role serves as a key link between leadership, stakeholders, and business functions, ensuring operational excellence while contributing to revenue generation and expansion opportunities.Key ResponsibilitiesExecutive Support (CEO, COO & Finance Directors)

Provide administrative and operational support to senior leadership. Manage executive calendars, priorities, and scheduling requirements. Coordinate meetings, follow-ups, and deliverables requested by directors. Prepare reports, presentations, and documentation as required by leadership. Assist directors with operational tracking, communication, and task coordination. Handle confidential information with professionalism and discretion.

Administrative & Online Operations

Manage day-to-day administrative activities in hybrid work setting. Maintain organized digital records, files, and documentation systems. Support operational workflow coordination across departments. Ensure smooth execution of administrative processes.

Stakeholder Coordination

Act as a liaison between directors, internal teams, and external stakeholders. Coordinate communications with partners, clients,



and operational teams. Follow up on action items assigned by leadership. Ensure timely updates and responses from stakeholders.

Meeting Management & Coordination

Schedule and organize virtual meetings (MS Teams, Zoom, Google Meet). Prepare meeting agendas aligned with leadership priorities. Record Minutes of Meeting (MoM) and circulate summaries. Track action points and ensure completion through regular follow-ups.

Business Development

Identify and approach potential clients, partners, and institutions.

Conduct sales calls, presentations, and meetings.

Generate new leads and maintain a pipeline of prospective clients.

Build and maintain strong relationships with stakeholders.

Assist in preparing proposals, quotations, and agreements.

Follow up with clients to convert leads into confirmed business.

Reporting & Coordination

Prepare daily and weekly activity reports.

Track business development progress and revenue pipelines.

Monitor operational efficiency and workflow processes.

Support strategic planning and implementation.

Operations & Administration

Maintain records, reports, and documentation.

Coordinate with internal teams and external partners.

Track projects, tasks, and deadlines.

Manage scheduling, meeting arrangements, and communication.

Maintain databases of clients, tutors,



partners, or suppliers.

Support founders with operational and administrative tasks.

Data Management & MS Reporting

Maintain operational and executive data using Microsoft Excel, Word, and PowerPoint. Prepare weekly/monthly management reports and updates. Track project progress, financial updates (as directed), and operational activities. Ensure accuracy and consistency of shared data and reports.

Communication & Reporting

Provide regular updates to directors regarding ongoing tasks and operations. Assist in preparing executive presentations and summaries. Maintain professional communication across all levels of the organization.

Required Skills : Strong executive coordination and organizational skills. Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook). Excellent communication and stakeholder management ability. High level of confidentiality and professionalism. Strong multitasking and prioritization skills. Attention to detail and reporting accuracy.

Key Performance Indicators (KPIs)

Efficiency in supporting executive leadership requirements. Timely meeting coordination and follow-ups. Accuracy of reports and MS data updates. Stakeholder response and coordination effectiveness. Administrative workflow efficiency.

Employment Type

Full-Time

Monday - Saturday

Time 1 : 30 pm to 9: 30 Pm

Work Environment Remote / Hybrid working model. Regular interaction with executive leadership and stakeholders

Pay: From ₹30,000.00 per month

Benefits :

- Cell phone reimbursement
- Flexible schedule
- Internet reimbursement
- Work from home

Work Location: In person

📌 Admin & Business Development Manager (Mumbai)
🏢 Techmatron
📍 Mumbai