Job Title: Admin Assistant (Accounts & Sales Coordinator)

Location : Powai, Mumbai Experience Required : Minimum 2 Years Industry Preference : Manufacturing / Trading / Export

Job Summary

This role requires strong organizational skills, documentation accuracy, and the ability to handle multiple responsibilities efficiently.

Key Responsibilities

1. Department Coordination

- Act as a communication link between Accounts, Sales, and Production teams.
- Ensure timely exchange of documents and information between departments.
- Follow up on pending documentation, approvals, and dispatch-related formalities.

2. Documentation & Commercial Work

- Create and manage:

- E-way Bills

- Proforma Invoices

- Tax Invoices

- Delivery Challans

- Purchase Orders

- Quotations

- Debit/Credit Notes

- Maintain proper filing (physical & digital) of all company records.

- Ensure documentation accuracy and compliance with GST regulations.

3. Accounts Support

- Assist in basic accounting entries and data recording.
- Coordinate with Accounts for payment follow-ups and documentation.
- Maintain expense records and support audit documentation.
- Support bank-related documentation work when required.

4. Sales & Dispatch Support

- Prepare dispatch documents and coordinate with logistics partners.
- Track order status and update relevant departments.
- Maintain customer documentation and order records.

5. Enquiry Handling & Communication





- Respond to customer/vendor queries or route them to relevant departments.
- Maintain enquiry records and follow-up status.

6. HR & Attendance Support

- Maintain daily attendance records of staff and workers.
- Assist in leave records and basic HR documentation.
- Support payroll data preparation (attendance inputs).

7. General Administration

- Perform routine administrative duties.
- Maintain office supplies and coordinate basic office requirements.
- Support senior management and directors with reports and coordination tasks.
- Handle any additional responsibilities assigned by management.

Required Skills & Qualifications

- Minimum 2 years of experience in admin/accounts role (manufacturing preferred).

- Working knowledge of:

- GST documentation

- E-way bill generation

- MS Excel, MS Word

- Basic accounting software (e.g., Tally or similar)

- Robust coordination and communication skills.

- Good written and verbal communication.

- Organized, responsible, and detail-oriented.

- Ability to multitask and work under deadlines.

- Graduate in Commerce / B.Com preferred.

- Experience in manufacturing or industrial setup.

- Familiar with dispatch and logistics documentation.

Job Types : Full-time, Permanent

Pay: ₹19,000.00 - ₹25,000.00 per month

Benefits :

- Health insurance
- Paid sick time
- Paid time off

Work Location: In person

📌 Admin Assistant (Powai)
🏢 Armstrong Products
📍 Powai