Role Overview

The Purchase Manager will be responsible for managing procurement of all operational materials required for LePlay – Little Engineers Playground and Bug & Bean Café. This includes sourcing equipment, spare parts, café ingredients, packaging materials, uniforms, merchandise, birthday party decoration supplies, and maintenance materials while ensuring cost efficiency, quality, and timely availability.

Key Roles & Responsibilities

1. Vendor Sourcing & Management

- Identify and onboard reliable vendors for:

- Playground equipment & spare parts

- RC construction vehicles & batteries

- Café ingredients (coffee, milk, syrups, bakery items)

- Packaging materials and disposables

- Merchandise and uniforms

- Maintenance tools and cleaning supplies

- Birthday party decoration materials (balloons, themed props, banners, backdrops, party supplies)

- Maintain a preferred vendor database with pricing and contact details.

- Conduct periodic vendor evaluation based on quality, reliability, pricing, and service support.

2. Procurement Planning

Plan purchasing requirements based on:

- Weekly operational needs

- Seasonal demand

- Events and school visits

- Birthday party bookings and celebrations

Coordinate with:

- Operations team

- Café manager

- Maintenance team

- Event / party coordination team

Ensure materials are available without operational delays or last-minute procurement.

3. Cost Negotiation & Budget Control

- Negotiate best prices and payment terms with suppliers.

- Ensure purchases are made within approved budget limits.

- Identify opportunities for bulk purchasing and long-term vendor contracts.

- Optimize procurement costs for birthday party decoration packages and event materials.

4. Inventory Coordination

Monitor stock levels for:

- Café ingredients

- Packaging supplies

- Spare parts for machines

- Maintenance tools

- Birthday party supplies and decorations

Work closely with the storekeeper or operations team to avoid:

- Stockouts

- Overstocking

Implement minimum stock level alerts and reorder points.

5.



Purchase Order Management

- Create and track purchase orders.

- Ensure all purchases follow company approval procedures.

- Monitor delivery timelines and follow up with vendors.

- Ensure event decoration materials are procured well in advance of scheduled parties.

6. Quality Control

- Ensure all purchased items meet required quality standards.

- Verify café ingredients and consumables comply with food safety standards.

- Inspect equipment and spare parts before acceptance.

- Ensure decoration materials are safe, visually appealing, and suitable for kids' events.

7. Equipment & Maintenance Procurement

Source spare parts and maintenance materials for:

- Kids excavators

- Ride-on vehicles

- RC construction machines

- Dirt bikes and karting equipment

- Ensure quick sourcing for breakdown replacements to avoid operational downtime.

8. Documentation & Reporting

Maintain records for:

- Purchase orders

- Vendor quotations

- Invoices

- Delivery notes

Generate monthly reports for:

- Procurement expenses

- Vendor performance

- Cost savings

- Party and event procurement costs

9. Interdepartmental Coordination

Work with:

- Operations team

- Café manager

- Finance team

- Maintenance team

- Event / birthday party team

Ensure all departments receive required materials on time for smooth operations.

Key Skills Required

- Strong vendor negotiation skills

- Knowledge of inventory management

- Experience in hospitality / entertainment / retail procurement preferred

- Ability to manage multiple vendors and supply categories

- Strong documentation and reporting skills

- Proficiency in Excel or inventory software

Key Performance Indicators (KPIs)

- Procurement cost savings

- Vendor reliability and delivery timelines

- Inventory availability without overstock

- Procurement process efficiency

- Vendor relationship management

- Timely availability of birthday party decoration materials and event supplies

Pay: From ₹22,000.00 per month

Perks:

- Food provided
- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Store & Purchase Executive (Bengaluru)
🏢 Forever Kid
📍 Bengaluru