JOB DESCRIPTION (JD)Purchase Executive

Industry: Wet Wipes Manufacturing / FMCG / Personal Care

Department: Purchase & Procurement

Job Location: IMT Manesar Gurugram Haryana

1. Job Purpose

To manage the procurement of raw materials, packaging materials, chemicals, consumables, and engineering spares required for the smooth and cost-effective operation of the wet wipes manufacturing facility while maintaining quality standards and ensuring timely availability of materials.

2. Key Responsibilities

A. Raw Material Procurement

- Purchase nonwoven fabric, spunlace fabric, and other materials used in wet wipes manufacturing.
- Procure lotion ingredients, including purified water treatment consumables, preservatives, fragrances, surfactants, and other approved formulation ingredients.
- Purchase packaging materials such as adaptable packaging film, laminated rolls, labels, stickers, cartons, corrugated boxes, and dispensing lids.
- Coordinate with the R&D; and Quality Control teams to ensure materials meet approved specifications.

B. Vendor Management

- Identify, evaluate, and develop reliable suppliers and manufacturers.
- Obtain quotations, compare prices, negotiate rates, and finalize purchase terms.
- Maintain an updated vendor database and approved supplier list.
- Monitor supplier performance regarding quality, pricing, delivery, and service.
- Develop alternative suppliers to reduce procurement risks.

C. Purchase Planning & Inventory Control

- Coordinate with Production Planning, Stores, and Production departments to determine material requirements.
- Prepare purchase orders according to approved material requisitions and stock levels.
- Ensure timely procurement to avoid production stoppages.
- Monitor minimum stock levels, reorder levels, lead times, and slow-moving inventory.




- Coordinate physical stock verification and inventory reconciliation.

D. Purchase Order & Documentation

- Prepare and release purchase orders after obtaining the necessary approvals.
- Follow up with vendors for timely delivery of materials.
- Verify quotations, tax invoices, delivery challans, and other procurement documents.
- Maintain purchase registers, vendor records, rate contracts, and procurement reports.
- Ensure compliance with company purchase policies and approval procedures.

E. Cost Control & Negotiation

- Negotiate competitive prices, payment terms, credit periods, and delivery schedules.
- Identify cost-saving opportunities without compromising product quality.
- Compare market rates and maintain historical purchase price records.
- Monitor material cost fluctuations and report significant changes to management.

F. Quality & Compliance

- Coordinate with QC/QA for incoming material inspection and supplier quality complaints.
- Ensure that material specifications, certificates of analysis (where applicable), and safety data sheets are obtained.
- Ensure materials intended for skin-contact products meet applicable quality, safety, and regulatory requirements.
- Coordinate the return or replacement of rejected and defective materials.

G. Interdepartmental Coordination

- Work closely with Production, Stores, Quality Control, R&D;, Finance, and Maintenance teams.
- Coordinate urgent purchases of machine spares, lubricants, tools, and maintenance consumables.




- Resolve discrepancies related to quantity, quality, pricing, and delivery.

3. Educational Qualifications

- Graduate in Commerce, Business Administration,
- Knowledge of GST, purchase documentation, inventory management, and ERP systems is desirable.

4. Experience

- Purchase Executive: 2–4 years of relevant procurement experience.
- Purchase Manager: 5–8 years of relevant procurement experience.
- Experience in FMCG, personal care, hygiene products, nonwoven fabrics, cosmetics, or packaging manufacturing is preferred.

5. Required Skills

- Strong vendor negotiation and communication skills.
- Knowledge of raw materials and packaging used in wet wipes manufacturing.
- Good analytical, costing, and problem-solving abilities.
- Proficiency in MS Excel and ERP/accounting software.
- Strong follow-up, planning, and time-management skills.
- Ability to work under production deadlines and manage urgent requirements.

6. Key Performance Indicators (KPIs)

- Timely availability of materials for production.
- Purchase cost savings against approved benchmarks.
- Supplier on-time delivery performance.
- Supplier quality and rejection rates.
- Inventory accuracy and reduction of excess stock.
- Compliance with approved purchase procedures and budgets.

7. Working Conditions

- Full-time, on-site position at the manufacturing facility.
- Coordination with suppliers, warehouses, and internal departments.
- Occasional supplier visits and local or outstation travel may be required.

8. Salary & Benefits

Salary: As per experience and company policy.

Other benefits: As per company policy.

Pay: ₹25,000.00 - ₹45,000.00 per month

Benefits:

- Flexible schedule
- Paid sick time
- Paid time off
- Provident Fund

Education:

- Master's (Preferred)

Work Location: In person

📌 Purchase Executive ( wet wipes) (Imt Manesar)
🏢 Ayika Sciences
📍 Imt Manesar