For a well established & Reputed NGO 20 Years Old Foundation working In Medical & Other Field - Head Office @ Navrangpura - Ahmedabad (Gujarat)

Position -Personal Assistant To Managing Trustee / Admin With Gujarati Typing

Job Location - Ahmedabad

Working Area - All Gujarat & Other Location as per Requirement

Experience - 10 Years+

Skill & Knowledge - Good English communication and Drafting, Admin Experience & Gujarati Typing Must.

This specialized Personal Assistant role is designed for an agile professional capable of balancing high-level executive assistance To Managing Trustee , routine office management, and field-based assignments. You will serve as the primary liaison for senior management, handling bilingual documentation (English and Gujarati) and accompanying executives or managing administrative tasks during regional travel.

- Role Type: Full-time
- Key Qualifications: Proficient in English and Gujarati (Written & Verbal), Advanced Computer Skills
- Core Focus: Executive support, vernacular data management, office facilities, and travel coordination.

Key Responsibilities1. Executive Support & Calendar Management

- Manage scheduling: Coordinate the Director's or management's calendar, daily appointments, and meetings.
- Meeting coordination: Prepare agendas, document detailed Minutes of Meetings (MOM), and follow up on actionable items with internal teams.
- Act as a gatekeeper: Handle sensitive business correspondence, filter incoming calls, and manage priority emails.

2. Gujarati Typing & Vernacular Documentation

- Document drafting: Accurately type, format, and translate official letters, agreements, legal notices, and affidavits from English to Gujarati and vice versa.
- Liaison work: Handle documentation and paperwork required for local municipal bodies,



the Revenue Department, or regional government offices across Gujarat.
- Data entry: Maintain accurate bilingual databases and records using MS Word, Excel, and localized typing tools.

3. Travel Management & Field Operations

- On-the-road support: Accompany the executive or travel independently to various branch offices, factories, site locations, or client meetings across the region as required.
- Itinerary coordination: Book flights, trains, hotels, and local cabs for management, ensuring optimal timelines and budgets.
- Site coordination: Handle basic administrative verification or audits at remote locations.

4. Office Administration & Facility Operations

- Daily operations: Manage day-to-day workplace amenities, office supplies, courier operations, and maintenance schedules.
- Vendor & financial tracking: Coordinate with service providers, handle quotations, process invoices, and manage petty cash records for the administrative team.

Required Skills & Qualifications

- Education: Any Graduate
- Technical Skills: High-speed, accurate Gujarati typing (using Shruti, Indic, or phonetic layouts) alongside robust MS Office (Word, Excel) proficiency.
- Language Proficiency: Complete fluency in spoken and written Gujarati, English, and Hindi.
- Mobility: Must possess a valid driving license and a strong willingness to travel frequently at short notice.
- Soft Skills: Exceptional organizational ability, multitasking prowess, and absolute discretion regarding confidential company details.

Pay: ₹40,000.00 - ₹60,000.00 per month

Benefits:

- Cell phone reimbursement
- Commuter assistance

Experience:

- NGO Projects: 5 years (Preferred)

Language:

- English (Required)

Willingness to travel:

- 50% (Preferred)

Work Location: In person

📌 PA to Managing Trustee (Ahmedabad)
🏢 Aakashkamal Placements
📍 Ahmedabad