STUDIO OPERATIONS & ADMINISTRATION MANAGER

OWM Architecture | Coimbatore

At OWM Architecture, we believe that a well-designed practice requires equally thoughtful management behind the scenes.

We are looking for a highly organised, articulate and dependable Studio Operations & Administration Manager to oversee the day-to-day functioning of our growing architecture practice.

This is a multifaceted role combining Front Office & Client Coordination, Accounts, Human Resources and General Studio Administration.

The ideal candidate will be someone who can independently manage administrative responsibilities, communicate confidently with clients and staff, and ensure the smooth and professional functioning of the studio.

KEY RESPONSIBILITIES

1. FRONT OFFICE & CLIENT COORDINATION

- Serve as the first point of contact for clients, consultants, vendors and visitors.

- Handle incoming calls, emails and general enquiries professionally.

- Coordinate client meetings, appointments and site visits.

- Manage calendars and meeting schedules for the leadership team.

- Communicate with clients regarding appointments, meetings and routine project coordination.

- Ensure a welcoming, organised and professional front-office environment.

2. HUMAN RESOURCES & PEOPLE MANAGEMENT

- Coordinate recruitment, interviews, onboarding and employee exits.

- Manage hiring requirements for architects, designers, interns and administrative staff.

- Maintain attendance, leave records, employee documentation and HR databases.

- Help maintain a disciplined, positive and professional studio culture.

3. ACCOUNTS & FINANCIAL ADMINISTRATION

- Maintain day-to-day accounting records and financial documentation.

- Prepare client invoices and maintain payment and receivables trackers.

- Monitor vendor payments, office expenses and routine financial transactions.

- Maintain petty cash and expense records.

- Coordinate salary and payroll documentation.

- Assist with GST documentation and coordinate with the external accountant.





- Maintain accurate and confidential financial records.

4. GENERAL STUDIO ADMINISTRATION

- Oversee the day-to-day administrative functioning of the studio.

- Coordinate with vendors, service providers and external agencies.

- Manage office supplies, maintenance and operational requirements.

- Maintain organised filing systems, records and documentation.

- Coordinate closely with the leadership team on operational and organisational requirements.

- Ensure the smooth and productive functioning of the practice.

THE PERSON WE ARE LOOKING FOR

- Minimum 2 years of relevant experience in HR, administration, accounts or office operations.

- Excellent command of English, both spoken and written.

- Confident, polished and professional communication skills.

- Ability to interact comfortably with high-end clients, consultants and senior professionals.

- Good organisational, coordination and multitasking abilities.

- Working knowledge of basic accounting, invoicing and financial documentation.

- Proficiency in MS Office, particularly Excel; familiarity with accounting software and HR systems will be an advantage.

- Mature, composed, approachable and presentable personality.

- High degree of integrity, responsibility and confidentiality.

- Ability to take ownership and independently manage assigned responsibilities.

Experience in an architecture, design, consultancy or other professional practice will be an added advantage.

Above all, we are looking for someone who understands the importance of professionalism, discretion, accountability and people management in a growing design practice.

POSITION DETAILS

Organisation: OWM Architecture

Designation: Studio Operations & Administration Manager

Location: Coimbatore

Experience: 2+ years

Employment Type: Full-time, On-site

Compensation: ₹30,000–₹45,000 per month, depending on experience and suitability.

HOW TO APPLY

Interested candidates may share their updated resume along with a brief introduction highlighting their experience in administration, accounts, HR and client coordination.

Pay: ₹30,000.00 - ₹45,000.00 per month

Work Location: In person

📌 STUDIO OPERATIONS & ADMINISTRATION MANAGER (Coimbatore)
🏢 owm architecture
📍 Coimbatore