Job Description (JD)Interior Designer – Material Sourcing & Onsite Coordination

Company: Avillion Farms

Department: Interior Design / Procurement / Projects

Job Location: BTM 2nd Stage, Bangalore

Work Mode: Onsite and field visits

Working Hours: 2:00 PM – 6:00 PM

Working Days: 6 days a week

Employment Type: Part-Time

Experience: 0–2 years; freshers can apply

1. Job Summary

Avillion Farms is looking for a responsible and proactive Interior Designer – Material Sourcing & Onsite Coordination to manage interior material sourcing, coordinate with retailers and suppliers, arrange material bookings and dispatches, and ensure timely delivery of materials to project sites.

The candidate will act as a coordination link between the interior design team, procurement team, retailers, suppliers, transporters, and onsite project teams.

The role involves visiting retail outlets and project sites, checking material availability, coordinating dispatch, verifying deliveries, and collecting signed delivery acknowledgements.

2. Key ResponsibilitiesA. Material Sourcing & Retailer Coordination

- Identify and source interior materials from retailers, dealers, distributors, and manufacturers.
- Coordinate with vendors for tiles, sanitaryware, lighting, electrical fittings, furniture, plywood, laminates, hardware, paints, and other interior materials.
- Visit retail outlets and supplier locations to check material availability, quality, specifications, and pricing.
- Obtain quotations and compare prices for approval by the Procurement Manager.
- Confirm quantities, brands, stock availability, and delivery timelines.
- Build and maintain good relationships with retailers and suppliers.
- Follow up with vendors regarding material readiness and booking status.

B. Material Booking & Dispatch Coordination

- Coordinate with retailers and suppliers to book approved materials.
- Follow up on purchase orders and confirm material availability before dispatch.
- Coordinate transportation and confirm delivery schedules with vendors.
- Ensure materials are dispatched to the correct project site within the agreed timeline.
- Collect invoices, delivery challans, and other required documents.
- Inform the site team about dispatch schedules and expected delivery times.

C. Onsite Visits & Material Verification

- Visit project sites to coordinate material delivery and receipt.
- Coordinate with site engineers, supervisors, contractors, and storekeepers during unloading.
- Verify delivered quantities against purchase orders and delivery challans.
- Check material specifications, brands, and visible condition.
- Identify damaged, defective, missing, or incorrect materials and report discrepancies immediately.
- Take photographs of delivered materials and maintain records.
- Ensure materials are stored safely at the site.

D. Delivery Acknowledgement & Documentation

- Obtain signed delivery acknowledgements from authorised site personnel.
- Collect signed delivery challans and material receipt confirmations.
- Maintain records of material orders, bookings, dispatches, and deliveries.
- Update material tracking sheets with order status, dispatch dates, delivery dates, and quantities received.




- Follow up on pending deliveries, short supplies, replacements, and damaged materials.
- Submit daily updates to the Procurement Manager or Project Manager.

E. Interior Project Coordination

- Understand material requirements from interior drawings, BOQs, and project specifications.
- Coordinate with the design and execution teams to source the correct materials.
- Assist in preparing material requirement lists and procurement schedules.
- Ensure materials are available according to project timelines and approved budgets.
- Coordinate with vendors and site teams to avoid delays in interior execution.

3. Educational Qualifications

Any ONE of the following qualifications is mandatory:

- Diploma in Interior Design.
- Diploma in Architecture.
- B.Sc. in Interior Design with relevant certification.

Candidates must have a relevant qualification in interior design or architecture.

4. Mandatory Requirements

- Two-wheeler is mandatory.
- Valid two-wheeler driving licence is mandatory.
- Must be comfortable travelling to retail outlets, supplier locations, and project sites.
- Must be willing to conduct onsite visits for material sourcing and delivery coordination.
- Must be comfortable handling vendor follow-ups, material dispatch, and delivery acknowledgement.
- Must be willing to travel within Bangalore and to project locations outside Bangalore whenever required.
- Petrol/travel allowance will be provided as per company policy.

Candidates without a two-wheeler and a valid driving licence will not be considered for this position.

5. Required Skills

- Basic knowledge of interior materials, finishes, and building products.
- Understanding of material specifications, quantities, and BOQs.
- Vendor management and material sourcing skills.
- Good communication and negotiation skills.
- Strong follow-up and coordination abilities.
- Basic knowledge of MS Excel and Google Sheets.
- Ability to maintain material tracking sheets and delivery documentation.
- Good time management and problem-solving skills.
- Willingness to work in a field-oriented, onsite coordination role.

6. Daily Workflow

Step

Activity

Expected Outcome

1

Receive material requirements

Confirm materials and quantities

2

Contact or visit retailers

Check availability and obtain quotations

3

Coordinate material booking

Confirm approved orders

4

Follow up with vendors

Ensure materials are ready

5

Coordinate dispatch

Arrange delivery to the correct site

6

Visit the project site

Coordinate unloading and receipt

7

Verify materials

Check quantity, specifications, and condition

8

Collect acknowledgement

Obtain signed challan or receipt

9

Update tracking sheet

Record delivered and pending items

10

Submit status report

Report completed and pending deliveries

7. Working Hours & Employment Details

- Working Hours:



2:00 PM to 6:00 PM
- Working Days: 6 days a week
- Employment Type: Part-time
- Work Mode: Onsite and field visits
- Location: Avillion Farms, BTM 2nd Stage, Bangalore
- Travel: Retailer visits, vendor coordination, and project-site visits as required
- Petrol Allowance: As per company policy

The candidate should plan vendor visits and site coordination activities around the assigned working hours, with scheduling coordinated through the reporting manager.

8. Perks & Benefits

- Petrol/travel allowance as per company policy.
- PF and applicable leave perks, subject to company policy and eligibility.
- Practical experience in interior material sourcing and procurement.
- Exposure to luxury residential and farmhouse projects.
- Hands-on experience in vendor management, material dispatch, and onsite coordination.

9. Walk-In Interview Details – Face-to-Face (F2F)

Shortlisted candidates will be invited for a face-to-face interview at Avillion Farms.

Interview Information

Company: Avillion Farms

Position: Interior Designer – Material Sourcing & Onsite Coordination

Interview Venue: Avillion Farms Office

Lake Road, 62, Ramanna Rd, 29th Main Rd, BTM Layout 2nd Stage, Bengaluru, Karnataka – 560076.

Interview Mode: Face-to-Face (F2F)

Date & Time: To be communicated to shortlisted candidates.

HR Contact:Sarathy Iyengar

Email: [email protected]

Documents to Bring

- Updated resume/CV.with Passport Size Photo Hard Copies
- Certification hard copies of Interior Designing
- Relevant experience documents, if applicable.
- Portfolio or samples of relevant work, if available.
- Valid driving licence.

Important Interview Instructions

- Only shortlisted candidates will be invited for the face-to-face interview.
- Candidates must confirm their availability before visiting the office.
- A two-wheeler and valid driving licence are mandatory.
- Candidates should be comfortable with retailer visits, vendor coordination, material dispatch, onsite verification, and delivery acknowledgement.

10. How to Apply

Interested candidates can share their updated CV with the HR team at [email protected].

Please mention the following details when applying:

- Educational qualification.
- Current location.
- Total experience, if any.
- Two-wheeler availability.
- Valid driving licence availability.
- Willingness to travel to project sites.
- Availability to work from 2:00 PM to 6:00 PM, six days a week.
- Ok for Salary package between 18 to 20 K

Pay: ₹18,000.00 - ₹20,000.00 per month

Benefits:

- Commuter assistance
- Flexible schedule
- Provident Fund

Application Question(s):

- Do you have a valid two-wheeler driving licence?
- Do you Have knowledge in Sourcing Retailers to purchase Material s of Interior Designer
- Are you comfortable with field visits to retailers and project sites?
- Do you have a Diploma in Interior Design / Architecture, or a B.Sc. in Interior Design with certification? As a Fresher
- Are you comfortable with a part-time role?
- Do you have Certification of Fresher Interior Designer Course
- If Resume shortlisted Can you come for Face 2 Face Discussion

Work Location: In person

📌 Interior Designer | B.Sc. in Interior Design (BTM 1st Stage)
🏢 Avillion Infrastructure
📍 BTM 1st Stage