Role & responsibilities

[ - Language Proficiency: Fluency in English, Hindi and Marathi is mandatory.

- Accommodation will be provided to outstation candidates. ]

Parent Communication

Ensure timely notices / circulars are sent to all staff and parents after management approval

Ensure transport-related messages reach parents in time

Transport Management

Make sure that school buses / cabs follow the time schedule

Transport route management

Manage transport-related operations in the ERP

Make sure that all parent transport-related queries are addressed properly

Ensure the safety of children in school transport

Train school drivers periodically on traffic rules and child safety

Ensure the bus duty roster for staff / support staff is followed

Canteen Management

Ensure hygienic conditions in the school canteen

Set up the required systems and processes to ensure there are no food-related hazards

Coordinate with the canteen vendor on a daily basis to ensure timely delivery of food

Set up a canteen committee as a core team member and supervise its functioning

Ensure periodic audits of the canteen vendors cooking area for hygiene and quality

Event Management

Oversee administrative arrangements for all school events

Coordinate with the concerned agencies to ensure arrangements are completed on time

Manage school trips and related arrangements

Stay back at school during night-outs

Procurement

Handle running and capex purchases

Ensure timely collation of requirements to enable timely purchase

Manage purchase-related inventory

Ensure proper distribution of purchased inventory based on school needs

Vendor Negotiation & Management

Secure the best rates from vendors through proper negotiation

Ensure timely payments to vendors

Ensure timely delivery from vendors

Housekeeping

Supervise housekeeping staff and ensure that classrooms, washrooms, the swing area and all other areas of the premises are clean





Stock maintenance of housekeeping items

Allocation of housekeeping items to support staff

Procurement of housekeeping items

Contractual Staff Management

Deal with security guards and cab drivers

Deal with contractors for maids, drivers and guards

Conduct regular training of support staff and guards

Ensure availability of support staff on the premises by coordinating proactively with the vendor

Ensure statutory compliance related to contractual staff through the vendor

Leave management of support staff

Ensure the number of support staff on campus is increased / decreased based on school needs

Repairs & Maintenance

Oversee repairs and maintenance on the school premises and ensure timely correction of infrastructure-related issues:

Plumbing

Diesel and water

Electricity

Horticulture

Furniture

Ensure upkeep of physical assets such as LCDs / smart boards and manage AMCs

Documentation & Compliances

Maintain statutory records, registers and school documentation in an organised, audit-ready manner

Track all licences, approvals and NOCs (fire, building, transport, food safety, etc.) and ensure timely renewals

Ensure compliance with fire, safety and building regulations, including periodic drills and inspections

Maintain vendor contracts, agreements, AMCs and insurance policies with renewal tracking

Coordinate with government departments and regulatory authorities for inspections and submissions

Prepare documentation for internal and external audits

Estate Duties

Oversee the overall upkeep, safety and security of the school campus and estate

Manage campus access control, visitor management and CCTV surveillance

Monitor utilities (electricity, water, DG sets) and ensure their effective use

Maintain the fixed asset register and conduct periodic physical verification of assets

Plan the allocation and usage of campus spaces and facilities

Ensure upkeep of grounds, play areas and common spaces

📌 School Administrator For Upcoming IB School (Sambhajinagar)
🏢 Upcoming IB School
📍 Sambhajinagar