Position Summary
The HR Executive is responsible for independently managing the core HR functions of BN Clinic 19, including recruitment, attendance, payroll, onboarding, employee relations, performance management, statutory HR compliance, training and staff engagement. The role is hands-on and requires direct execution of HR responsibilities while remaining actively involved in key vendor, compliance, event and outreach functions.

Reporting Structure
Reports To: Operations Incharge

Supported By: Admin Assistant

Key Responsibilities
1. Recruitment - End-to-End Ownership

- Understand manpower requirements from department heads and the Operations Incharge.
- Prepare and update job descriptions and post vacancies through approved channels.
- Review, screen and shortlist CVs; conduct initial HR screening.
- Schedule and coordinate technical/departmental interviews and conduct HR interviews where applicable.
- Follow up with shortlisted candidates, discuss salary expectations and joining timelines, and coordinate final approval.
- Issue approved offers and ensure selected candidates complete pre-joining requirements.
- Maintain recruitment status, turnaround time and closure tracking.

The Admin Assistant may download and organise CVs, maintain recruitment folders, update trackers and coordinate interview schedules. Recruitment ownership and decisions remain with the HR Executive.
2. Attendance & Leave Management - End-to-End Ownership

- Review daily attendance reports and monitor late coming, early leaving, absenteeism, missed punches and irregular attendance.
- Review leave applications and leave balances and ensure records are correctly updated.
- Follow up directly with employees on repeated attendance or leave issues.
- Initiate or coordinate corrective documentation when required.
- Complete monthly attendance closure and ensure data is accurate before payroll processing.

The Admin Assistant may maintain the daily attendance tracker, record leaves and late comers, flag missed punches and prepare daily/weekly summaries. Review, action and final closure remain with HR.
3. Payroll - Confidential HR Responsibility

- Prepare monthly payroll inputs based on final attendance, leave deductions, unpaid leave, overtime, incentives and approved salary changes.
- Coordinate confidential salary information with authorised management and Accounts personnel.
- Review payroll calculations before final submission.
- Resolve salary and payroll-related employee queries.
- Maintain payroll records securely and confidentially.

The Admin Assistant should not have access to salary details, payroll calculations or confidential payroll files unless specifically authorised.
4. Employee Onboarding & Documentation

- Conduct HR onboarding and orientation for recent employees.




- Explain HR policies, attendance, leave, workplace conduct and employee expectations.
- Verify employee documents and ensure appointment letters and joining documentation are completed.
- Coordinate joining requirements with relevant departments and conduct follow-up during probation.

The Admin Assistant may prepare joining files, forms, templates, checklists, ID documentation and collect routine documents.
5. Employee Relations & Grievances

- Serve as the primary HR point of contact for employee concerns.
- Handle grievances and workplace concerns professionally and confidentially.
- Document serious concerns and corrective actions and escalate matters to the Operations Incharge when required.
- Manage disciplinary documentation and formal HR communication in coordination with the Operations Incharge.
- Conduct exit interviews and manage separation formalities.

6. Probation & Performance Management

- Own employee probation and confirmation processes.
- Follow up with reporting managers for probation and performance feedback.
- Conduct probation review discussions where required and recommend confirmation, extension or further review.
- Coordinate employee appraisals and maintain performance documentation.
- Address performance concerns with employees and reporting managers.

The Admin Assistant may maintain reminder trackers and organise appraisal/probation forms and files.
7. HR Policies & Statutory Compliance

- Implement and enforce HR policies, SOPs and employee guidelines.
- Review policies periodically and recommend updates.
- Coordinate PF, ESI, gratuity, maternity benefits and other applicable employee compliance.
- Ensure statutory HR documentation is complete and audit-ready.
- Coordinate with Accounts, consultants or management where required.

8. Training & Employee Development

- Identify training requirements with department heads and the Operations Incharge.
- Prepare and execute staff training plans, induction and refresher training.
- Coordinate soft-skills and workplace training and monitor completion of mandatory training.
- Review training effectiveness where applicable and maintain ownership of the training calendar.

The Admin Assistant may prepare attendance sheets, certificates, training forms and maintain training files.
9. Staff Engagement

- Plan and execute employee engagement, recognition and wellness initiatives.




- Coordinate approved celebrations and staff activities.
- Gather employee feedback where appropriate and identify morale or engagement concerns.

10. Events, Camps & CME Coordination

- Own staff and HR coordination for health camps, CME programs, clinic events and awareness activities.
- Plan manpower requirements and staff deployment in coordination with the Operations Incharge.
- Brief employees before events and coordinate staff duties and timings.
- Coordinate with Operations and Marketing and review post-event operational issues.

The Admin Assistant may support with forms, printing, registration sheets, stationery, refreshments, signage and event documentation.
11. Marketing & Outreach Coordination

- Coordinate with Marketing for staff involvement in outreach, campaigns and community activities.
- Coordinate manpower and internal communication for health camps and external programs.
- Track staff participation and HR/administrative support requirements for outreach activities.

12. Vendor & Administrative Involvement

- Participate in evaluation of important vendors and review quotations where required.
- Follow up on major unresolved vendor matters and review important vendor agreements.
- Review AMC, contract, licence and compliance renewal status regularly.
- Coordinate with the Operations Incharge regarding major administrative gaps.
- Participate in audit and inspection preparation.

The Admin Assistant may maintain the vendor master, files, trackers and routine follow-up; HR remains actively aware of vendor status, renewals and unresolved issues.
13. Compliance File Awareness

- Remain familiar with clinic licences, biomedical waste documents, fire and safety records, insurance, vendor agreements, AMC contracts, equipment maintenance records, inspection files and HR statutory records.
- Be able to locate, understand and present relevant documentation during audits, inspections or management review.

14. Weekly Reporting

- Submit a weekly update to the Operations Incharge covering recruitment, attendance, leave, payroll status, new joiners/exits, employee issues, probation/appraisals, training, engagement, events/outreach, compliance and major vendor/admin concerns.
- Maintain a clear pending-action list with ownership and due dates.

Confidentiality
The HR Executive will have access to confidential employee and salary information and must maintain strict confidentiality at all times. Payroll and other sensitive employee information should only be shared with authorised personnel.
Continuity & Cross-Training

- Be able to access and manage essential Admin records during the Admin Assistant's absence.
- Ensure processes and trackers are documented well enough to maintain continuity without compromising confidentiality.

📌 Hr Executive And Generalist (Kolkata)
🏢 B.N.CLINIQUE 19
📍 Kolkata