Position: Senior Executive Assistant to CEO & CXO

Department: CEO / Executive Office

Location: Mumbai (Andheri) - Relocate candidates don't apply please

Work Mode: Work from Office

About the Role-

We are looking for a highly organised, proactive, and business-oriented Senior Executive Assistant/Chief of Staff to provide end-to-end support to the CEO and CXO leadership team.

This role goes beyond traditional executive assistance and requires a professional who can manage executive schedules and travel, coordinate leadership priorities, prepare strategic presentations, drive cross-functional projects, analyse business performance, and support business planning and operational excellence.

The ideal candidate will act as a trusted partner to the CXO team, ensuring seamless executive operations while contributing to strategic initiatives, business decisions, and organisational growth.

Key Responsibilities

- Executive & CXO Support

- Manage and optimise the CEO/CXO calendar, including meetings, appointments, leadership reviews, and business commitments.
- Coordinate internal and external meetings, prepare agendas, meeting briefs, and minutes of meetings.
- Track key decisions, action items, and follow-ups to ensure timely execution.
- Act as a central point of coordination between CXOs, department heads, internal teams, and external stakeholders.
- Handle confidential information, sensitive communications, and executive-level matters with utmost discretion.

- Travel & Logistics Management

- Manage end-to-end domestic and international travel arrangements for CXOs, including flights, hotels, ground transportation, and itineraries.
- Coordinate visa applications, travel documentation, and travel-related requirements.
- Plan and manage executive travel schedules, ensuring seamless coordination and time efficiency.
- Handle last-minute travel changes,



cancellations, and logistical challenges.
- Manage travel expenses, bills, and reimbursements.

- Strategic Planning & Business Support

- Work closely with the CEO/CXOs on strategic priorities, business planning, and organisational initiatives.
- Support the development of business plans, strategic presentations, and management reports.
- Conduct research, competitor analysis, and business performance assessments.
- Translate leadership discussions and business objectives into actionable plans.
- Assist in tracking strategic goals, organisational priorities, and business outcomes.

- Presentation & MIS Management

- Create high-quality PowerPoint presentations, business reviews, management reports, and leadership decks.
- Consolidate business information and data from various departments for CXO-level presentations.
- Prepare MIS reports, dashboards, and performance trackers.
- Convert complex business data into meaningful insights and actionable recommendations.
- Ensure accuracy, quality, and timely delivery of executive reports and presentations.

- Project & Program Management

- Coordinate and drive strategic projects and cross-functional business initiatives.
- Monitor project timelines, milestones, deliverables, and dependencies.
- Work with different department heads to ensure smooth project execution.
- Track project progress and highlight delays, challenges, and improvement opportunities.




- Ensure accountability and timely closure of leadership-driven initiatives.

- Business Analytics & Planning

- Analyse business performance, operational metrics, and key performance indicators (KPIs).
- Support budgeting, forecasting, resource planning, and business performance reviews.
- Identify business trends, performance gaps, and opportunities for growth.
- Prepare analytical reports to support data-driven decision-making.
- Track business objectives against actual performance and highlight deviations.

- Operations & Process Improvement

- Identify opportunities to streamline business processes and improve operational efficiency.
- Develop and implement SOPs, workflows, and process improvement initiatives.
- Coordinate with teams to improve productivity, communication, and operational effectiveness.
- Support the implementation and monitoring of new business processes.
- Drive operational excellence through structured planning and follow-through.

Skills & Qualifications

- 7–10 years of experience as a Senior Executive Assistant, Executive Assistant to CEO/CXO, Chief of Staff support, or in business operations.
- Proven experience managing senior leadership calendars and end-to-end domestic and international travel.
- Strong expertise in Microsoft PowerPoint, Excel, and business reporting.
- Experience in preparing CXO-level presentations, MIS reports, and business dashboards.
- Understanding of business strategy, project management, business planning, and operations.
- Robust analytical, organisational, and problem-solving abilities.
- Excellent verbal and written communication skills.
- Ability to coordinate with senior stakeholders and manage multiple priorities.
- High level of ownership, confidentiality, attention to detail, and execution skills.

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📌 Senior EA / Chief of Staff (Mumbai)
🏢 PINKVILLA
📍 Mumbai