Position Details

Designation:Compliance and Payroll Executive

Experience:1 to 3 Years

Location:Navi Mumbai

Department:Human Resources / Payroll

Reporting To:Vice President - HR

Employment Type:Full time

Salary Range:2.4 LPA - 3.6 LPA

Working Days:6 Days a Week

Working Hours:9.30 AM to 6.30 PM

Weekly Off:Every Sunday and 2nd & 4th Saturday

Role Summary

ORNET Technologies Pvt. Ltd. is looking for a detail-oriented Payroll Executive with 1-3 years of experience to manage monthly payroll processing and salary administration.

The candidate must have practical experience in

- Monthly Payroll Processing and Salary Calculation
- PF, ESIC, PT and TDS Compliance
- Attendance, Leave Management and Full & Final Settlement

The role requires accurate salary processing, maintaining payroll records, and ensuring timely compliance with applicable statutory requirements.

Key Responsibilities

1. Payroll Processing & Salary Calculation Process monthly payroll for all employees accurately and on time.

Calculate gross salary, basic salary, HRA, special allowances, and other salary components.

Calculate gross earnings, total deductions, and net take-home salary.

Prepare monthly salary sheets, payroll registers, and salary statements.

Process new joiners, resigned employees, salary revisions, increments, and promotions.

Process arrears, backdated salary revisions, and salary adjustments.

Manage unpaid leave (LOP), paid leave, and attendance-based salary deductions.

Prepare and verify bank salary transfer files.

Generate payslips and maintain payroll records.

Prepare monthly salary sheets and share the finalized salary details with concerned stakeholders through email.

2. Salary Structure & CTC Management Prepare and maintain employee salary structures and CTC breakups.

Calculate Cost to Company (CTC), gross salary, and net salary.

Prepare and maintain employee salary structures, CTC breakups, and salary components.

Manage fixed and variable pay components.

Calculate employer and employee contributions towards PF and ESIC, where applicable.

Calculate performance incentives, commissions, and other variable payments.

Process annual increments, salary revisions, and compensation changes.

Explain salary breakups and take-home salary calculations to employees.

3. Statutory Compliance & Deductions Provident Fund (PF): Calculate employee and employer contributions, maintain PF records, and coordinate monthly ECR filings and payments.

ESIC:



Calculate applicable contributions, maintain employee records, and coordinate contribution filings.

PF & ESIC Portal: Handle PF and ESIC portal activities, including employee records, monthly contributions, filings, and related compliance.

Professional Tax (PT): Calculate and deduct PT as per applicable state rules.

Tax Deducted at Source (TDS): Calculate salary TDS under the applicable tax regime, consider eligible declarations and proofs, and coordinate timely deposit and reporting.

Labour Welfare Fund (LWF): Calculate and deposit contributions wherever applicable.

Ensure payroll compliance with applicable labour laws and statutory deadlines.

Coordinate statutory returns, reconciliations, employee declarations, and audits.

Maintain records for inspections and compliance verification.

4. Attendance, Leave & Overtime Coordinate with HR and reporting managers to verify attendance and timesheets.

Calculate paid leave, unpaid leave, overtime, weekly offs, and holiday payments as applicable.

Verify late marks, absences, shift allowances, and attendance adjustments.

Reconcile attendance data with payroll before salary processing.

5. Bonus, Incentives, Gratuity & Other Benefits Calculate and process eligible statutory bonus and performance incentives.

Maintain records of employee benefits and applicable reimbursements.

Calculate gratuity eligibility and coordinate payments as per applicable law.

Process leave encashment and other separation benefits as applicable.

Coordinate with HR regarding employee insurance and benefit-related deductions.

6. Full & Final Settlement (F&F;) Process salary for resigned and terminated employees.

Calculate notice pay recovery or notice period payout, where applicable.

Calculate pending salary, leave encashment, incentives, reimbursements, and eligible benefits.

Calculate applicable gratuity and other separation dues.

Deduct recoveries, loans, advances, and other authorized deductions.

Prepare final settlement statements and coordinate approvals and payment.





Issue or coordinate salary-related separation documents.

Process F&F; for resigned and terminated employees, including final salary, recoveries, leave encashment, incentives, and other applicable dues.

7. Payroll Accounting & Reconciliation Prepare payroll summaries and monthly payroll reports.

Reconcile payroll with bank statements and accounting records.

Coordinate with the Finance and Accounts teams for salary disbursement.

Assist with payroll journal entries and salary expense provisions.

Reconcile PF, ESIC, TDS, PT, and other payroll liabilities.

Investigate payroll discrepancies and resolve salary calculation errors.

Prepare and circulate monthly salary reports, payroll summaries, and other payroll-related MIS reports.

8. Employee Queries & Documentation Resolve employee queries regarding salary, payslips, deductions, PF, ESIC, TDS, and Form 16.

Assist employees with income tax declarations and investment proof submissions.

Maintain employee master data, PAN, bank details, UAN, and ESIC information securely.

Issue salary certificates and coordinate employment-related payroll documents.

Maintain strict confidentiality of salary and employee information.

9. Payroll Software & MIS Reporting Work with payroll software, HRMS, and attendance management systems.

Maintain payroll data using MS Excel, including VLOOKUP/XLOOKUP, Pivot Tables, IF formulas, and SUMIF.

Prepare monthly payroll MIS, headcount reports, salary variance reports, and deduction summaries.

Identify discrepancies and improve payroll accuracy and efficiency.

Required Skills End-to-end payroll processing

Salary calculation and CTC structuring

PF, ESIC, PT, TDS, and LWF compliance

Bonus, gratuity, incentives, and leave encashment

Full & Final Settlement

Attendance and leave management

Payroll reconciliation and MIS reporting

Advanced MS Excel

HRMS / Payroll software knowledge

Knowledge of applicable Indian payroll and labour laws

Preferred Qualification

B.Com / M.Com / MBA Finance

Practical payroll experience and knowledge of statutory compliance preferred.

Good knowledge of MS Excel

Expected Candidate Personality

We are looking for someone who:

Analytical Thinking

Time Management Skills

Integrity and Confidentiality

Problem-Solving Skills

Responsible and Accountable

Professional Attitude

Accuracy in Salary Processing

Proactive and Positive Attitude

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📌 Payroll Executive (Navi Mumbai)
🏢 Ornet Technologies
📍 Navi Mumbai