Role OverviewWe are hiring a detail-oriented and resourceful professional to manage leadership support, administrative coordination, and finance-related activities.

The candidate should have 3–6 years of total professional experience, with demonstrated experience working as an Executive Assistant or providing direct administrative support to a Founder, CEO, or senior executive.

The role involves managing leadership schedules, coordinating meetings, handling correspondence, organizing business documentation, and ensuring timely follow-ups. The individual will also assist with payroll administration, bookkeeping, invoices, expense management, and maintaining financial records.

We are looking for someone who is dependable, takes ownership of responsibilities, and can work independently while managing multiple priorities.

Key Responsibilities1. Leadership & Executive Assistance

- Provide day-to-day administrative and executive support to the Founder and senior leadership.
- Manage calendars, appointments, meetings, and scheduling requirements.
- Handle email communication, correspondence, reminders, and follow-ups.
- Coordinate meetings with internal teams, investors, clients, and external stakeholders.
- Prepare meeting agendas, document discussions, and track action items.
- Assist with travel planning and other executive arrangements.
- Ensure important tasks, commitments, and deadlines are followed through.

2. Administrative & Office Management

- Oversee routine administrative activities and maintain organized documentation.
- Manage digital records, databases, reports, and business correspondence.
- Coordinate with vendors, service providers,



and internal departments.
- Assist in preparing presentations, reports, and other business documents.
- Maintain trackers for ongoing activities and pending requirements.
- Ensure administrative processes are completed accurately and on time.

3. Finance & Business Administration

- Coordinate payroll inputs, maintain payroll records, and assist with payroll processing.
- Support bookkeeping and recording of day-to-day financial transactions.
- Manage invoices, payment records, and expense documentation.
- Assist with bank and credit card statement reconciliations.
- Track operational expenses and support budget monitoring.
- Maintain financial documentation and assist in preparing periodic reports.
- Follow up with relevant stakeholders on outstanding payments and financial records.

Required Qualifications & Skills

- Strictly 3–6 years of total professional experience. Applicants with less than 3 years or more than 6 years will not be considered.
- Previous experience in Executive Assistance, Founder’s Office, or Administrative Support.
- Direct experience supporting a Founder, CEO, or senior executive is mandatory.
- Strong experience in calendar management, email handling, scheduling, and meeting coordination.
- Practical knowledge of payroll coordination, bookkeeping, invoice processing, expense tracking, or financial administration.
- Good working knowledge of Google Workspace, MS Office, and business communication tools.
- Excellent verbal and written communication skills.
- Solid organizational abilities and attention to detail.
- Ability to manage confidential information and work with minimal supervision.

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📌 Leadership Administration & Finance Support Specialist (Mumbai)
🏢 Keiretsu Forum
📍 Mumbai