Role & responsibilities

1. CMD, Family & Leadership Travel Management

- Manage end-to-end domestic and international travel arrangements for the CMD and family members, including flights, hotel bookings, visa processing, travel insurance and ground transportation.
- Ensure seamless, confidential and priority coordination of leadership travel, including last-minute itinerary changes and special requests.
- Maintain accurate and updated records of:
- Air mileage statements.
- Visa validity and expiry status.
- Travel insurance details.
- Hotel loyalty programmers and frequent flyer accounts.
- Pranaam services, airport assistance and Meet & Greet arrangements.
- Knowledge of issuing Award Tickets

2. Travel Data Management & Reporting

- Maintain a centralized database of all travel records, including itineraries, invoices, vendor communications and booking confirmations.
- Track employee travel patterns and expenditure trends.
- Prepare and share monthly travel dashboards and reports with the CMD and CEO, highlighting:
- Travel expenditure by department.
- Cost optimization opportunities.
- Travel provisions and budget utilization.

3. Vendor Bill Audit & Compliance

- Conduct a 100% quality and accuracy audit of all vendor invoices before processing.
- Review and approve vendor bills through the Effigo procurement portal, ensuring:
- Accuracy of travel details and charges.
- Compliance with the company's travel policy.
- Correct cost allocation and tax compliance.

- Maintain proper documentation and audit trails for all processed invoices.
- Ensure 100% accuracy in the audit of vendor invoices processed through the Effigo portal.

4. Vendor Reconciliation & Outstanding Management

- Conduct regular reconciliation of vendor ledgers to identify outstanding balances and discrepancies.
- Coordinate with Finance and vendors to resolve billing and payment-related issues.




- Proactively follow up to ensure timely clearance of outstanding vendor payments.

5. Documentation & Record Maintenance

- Maintain organized records of:
- Travel bookings and itineraries.
- Vendor invoices.
- Approval documents.
- Travel policy and compliance records.

- Ensure all supporting documentation is readily available for internal audits and financial verification.

6. Stakeholder Coordination

- Work closely with senior leadership, Finance, employees and travel vendors to ensure smooth and efficient travel operations.
- Provide travel advisory and cost optimization recommendations, particularly for CMD and senior management travel.
- Independently handle escalations and ensure timely resolution of operational issues.

Preferred candidate profile In addition to the above responsibilities, the following attributes are important:

- Experience working with a reputed Travel Agency or Travel Management Company.
- Hands-on experience with GDS platforms, particularly Amadeus.
- Strong understanding of domestic and international airline reservations, fare rules, ticketing, cancellations, reissuances and hotel bookings.
- Prior experience handling CXO, promoter-family or senior leadership travel.
- Solid vendor management, billing, reconciliation and audit experience.
- Excellent coordination, communication and negotiation skills.
- A mature, responsible and discreet individual who can independently manage senior management requirements.
- Ability to handle pressure, last-minute changes and confidential assignments.

Role: Travel Desk Coordination, Industry Type: Auto Components, Department: Administration & Facilities, Employment Type: Full Time, Permanent Role Category: Administration Education UG: Any Graduate read more

Key Skills Skills highlighted with ‘‘ are preferred keyskills Travel ManagementVisa ProcessingAir TicketingCorporate Travel Management

📌 Lead-Travel Desk (Pune)
🏢 Varroc
📍 Pune