Welcome to Rhenus!

The Rhenus Group is one of the leading logistics service providers operating worldwide. We offer tailor-made solutions along the entire supply chain for companies from a wide diversity of industries. From multimodal transports to perfect warehousing, from smooth customs clearance to creative value-added services: We always keep our pulse on the times and are at our customers' side.

What you will be doing

Objective of the Role: To support the CS function for the whole Rhenus India Group.

Years of Experience: Completion of CS Professional examination.

Roles & Responsibilities

- Secretarial & Board Support
- Assist in preparation of Board Meeting agenda, notes, and supporting documents
- Draft and circulate Board and Committee meeting notices
- Coordinate for scheduling of meetings across group entities
- Prepare minutes of meetings (Board / Committee / Shareholders) and ensure proper documentation
- Maintain statutory registers and records under Companies Act
- Regulatory & Compliance (Companies Act, FEMA, etc.)
- Assist in ensuring compliance with Companies Act, 2013 and applicable rules
- Support in FEMA compliance, including:
- Filing of forms with RBI (e.g., FC-GPR, FC-TRS, etc.)

- Track and ensure timely filings with MCA, RBI, and other authorities
- Filings & Documentation
- Preparation and filing of ROC forms (MCA portal)
- Handling XBRL filings (financial statements and compliance-based filings)
- Maintain proper documentation and filing systems (physical & electronic)
- Support in drafting resolutions and corporate documents
- Compliance Tracking & MIS
- Maintain compliance trackers for multiple entities within the group
- Monitor due dates and ensure timely completion of compliances
- Prepare periodic compliance reports and MIS dashboards for management
- Assist in internal audits and compliance reviews
- Corporate Governance & Support Functions




- Support in implementation of corporate governance practices
- Assist in maintaining group structure records and entity-level compliance data
- Coordinate with finance, legal, and external consultants

Other requirements:

- Communication Skills: Strong written and verbal communication, including drafting emails, notices, minutes, resolutions, and corporate documents.
- Attention to Detail: High accuracy in statutory filings, compliance records, documentation, and deadlines
- Technical Knowledge: Understanding of the Companies Act, 2013, MCA filings, and corporate governance; FEMA/RBI knowledge is an advantage.
- MS Office Proficiency: Working knowledge of Word, Excel, PowerPoint, and Outlook.
- Planning & Organisation: Ability to prioritise tasks and manage compliance calendars across multiple entities.
- Analytical Skills: Ability to identify compliance gaps, track pending actions, and resolve documentation-related issues.
- Documentation & Record Management: Ability to maintain statutory registers, corporate records, and electronic and physical filing systems.
- Confidentiality & Integrity: Discretion in handling sensitive corporate and Board-related information.
- Learning Agility: Willingness to learn and stay updated on regulatory changes.
- Work Approach: Proactive, organised, accountable, and collaborative.

Joining Availability: Immediate joiners preferred.

What You can expect

- Continuous Training: Sharpen your skills and advance your expertise with our professional development programs.
- Great Team: It's truly the people that make the difference - and with us you'll join the best team around.
- Flat Hierarchies: Get straight through to the decision-makers with our streamlined organizational structure.
- Room for Innovation: Turn your ideas into action in an environment that champions creativity and empowers you to lead change.
- Quick Decision Processes: Make things happen faster with streamlined processes that promote efficiency and effectiveness.

📌 Intern - Company Secretary (Maharashtra)
🏢 Rhenus Logistics
📍 Maharashtra