ROLES AND RESPONSIBILITIES OF SJF HEAD

OVERALL IN-CHARGE OF SJF & OTHER TRUSTS

(Reporting to DCFO)

- Overall responsibility for monitoring and supervising all activities related to Donation (including donation to NGOs, Computer Donation, Book Donation, Gold Donation & School Construction in Villages), Finalization of Accounts, Accounting, Finance, Income Tax, GST (If applicable), Other Statutory Matters and Trust operations .
- Co-ordinate with all stakeholders to obtain data and draft agenda for quarterly Social Welfare Board Meeting (SWBM)
- Prompt action taken on instructions given in the SWBM.
- Ensure smooth coordination among team members handling donation, accounts, finance, taxation and documentation.
- Prompt payment of vendor bills. Escalate based on the Escalation Matrix to superiors on pending vendor bills.
- Act as the central point of contact for escalation and resolution of any departmental issues.
- Ownership of development of Donation Portal including Enhancements
- Oversee processing of fresh and repeat donation applications, verification, approvals, cheque generation, and disbursement.
- Ensure timely handling of pushbacks, rejections, and compliance with eligibility norms.
- Guide the team in maintaining accurate records and registers as per Trust guidelines.
- Supervise financial operations across Trusts, including accounting, payments, bank reconciliations, and investment management (if allocated).
- Ensure statutory compliance in all financial transactions and reporting.
- Review GL and other subsidiary ledgers on monthly basis.
- Ensure Bank Reconciliation is completed on time.
- Ensure Trial Balance is submitted to Mangement on time.
- Ensure that all income tax returns, audit reports, and statutory filings of various Trusts are completed accurately and on time.
- Coordinate with internal staff, auditors, and consultants for timely responses to notices and adherence to tax laws applicable to charitable institutions.




- Co-ordinate with internal audit staff for bill payments including completion of measurement, etc.
- Take action for points raised in Internal Audit and reply to auditors on the action taken
- Preparing and circulating MIS and other related reports to the management every month within the prescribed time.
- Monthly Checklist on Statutory Compliance & Other areas to be submitted to management within the prescribed time.
- Ensure timely submission of financial, operational, and audit reports for internal review and statutory purposes.
- Implement policies and process improvements as per management directives.
- Ensure all team members are aligned with Trust objectives, compliance norms, and timelines.
- Ensure all departments under your purview work efficiently, meet their timelines, and deliver accurate, high-quality outputs with no delays or discrepancies.
- Handle any additional responsibilities or special assignments entrusted by the management.
- Conduct Knowledge Sharing Session every month by reviewing the presentation prepared by staff.
- Interact with Bankers for resolving any issues.
- Interact with Trustees for documentation (KYC, Amendment of Policies and Procedures, Amendment of Deed, etc.) and compliance issues.
- Interact with Corporate Office for documentation and compliance issues.
- Obtain approval from Corporate Office before filing any Statutory Returns, Notices, Financial Statements, etc. before any Government Authorities.
- Visit Income Tax Department, GST Department and Other Government Department and resolve issues whenever required.

Note:

The duties outlined above are illustrative and not exhaustive.Role & responsibilities

Preferred candidate profile

Role: Finance - Other, Industry Type: NGO / Social Services / Industry Associations, Department: Finance & Accounting, Employment Type: Full Time, Permanent Role Category: Finance Education UG: Any Graduate read more

Key Skills Skills highlighted with ‘‘ are preferred keyskills Financial OperationsFinancial ManagementFinance Control Budgetary ControlFund ManagementFunds Flow ManagementCash Flow ManagementStrategic Financial Planning

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