Key Roles and Responsibilities

- Statutory and Regulatory Compliance
- Ensure compliance with the Companies Act, 2013, SEBI (LODR) Regulations, FEMA, and other applicable laws.
- Prepare and file all statutory ROC returns (AOC-4, MGT-7, PAS-3, DIR-12, etc.) within prescribed timelines.
- Maintain statutory registers, minutes books, shareholder records, and compliance documentation.
- Organize and conduct Board Meetings, AGMs, and EGMs including drafting of notices, agendas, resolutions, and minutes.
- Handle Secretarial Audit, Annual Filings, and coordination with Statutory and Internal Auditors.
- Corporate Governance and Board Support
- Advise the Board of Directors on governance frameworks, regulatory updates, and director responsibilities.
- Prepare Board notes, resolutions, policies, and ensure transparent decision-making.
- Facilitate effective communication between Board, management, and shareholders.
- Implement and monitor Code of Conduct, Insider Trading Policy, and Whistleblower Mechanisms.
- Legal and Contractual Management
- Draft, review, and vet vendor agreements, purchase/supply contracts, MOUs, NDAs, and lease/licensing agreements.
- Support manufacturing operations by ensuring validity of all factory licenses, pollution control, and environmental clearances.
- Liaise with legal counsels for litigation, arbitration, and contract enforcement matters.
- Maintain custody of company seal, share certificates, and compliance records.
- IPO, Listing, and Investor Relations
- Manage IPO-related documentation, due diligence, and regulatory filings with SEBI, Stock Exchanges, and Merchant Bankers.
- Coordinate with Lead Manager/Legal Council or any other bodies to prepare Draft Red Herring Prospectus (DRHP), Due Diligence Certificates, and Disclosures during listing.
- Coordinate with NSDL, CDSL, and Registrar & Transfer Agent (RTA)



for share-related documentation, dematerialization, and corporate actions.
- Oversee shareholder communication, dividend distribution, and stock exchange disclosures.
- Ensure compliance with SEBI (LODR) Regulations and periodic reporting requirements.
- Group and Holding Company Compliance
- Ensure compliance for the Holding Company and all subsidiaries/group entities under applicable laws.
- Consolidate and monitor group-level reporting, filings, and secretarial documentation.
- FEMA, RBI, and Industrial Law Compliance
- Ensure compliance with FEMA and RBI guidelines for foreign investments, FDI reporting, and external commercial borrowings.
- Liaise with Authorized Dealers / Banks for filing FC-GPR, FC-TRS, and other RBI returns.
- Annual Report and Disclosure Management
- Prepare and present the Annual Report including Board’s Report, Directors’ Report, Corporate Governance Report, and Secretarial Audit Report to management and stakeholders.
- Ensure accuracy and timeliness of annual disclosures, certifications, and public filings.
- Coordinate with finance and audit teams for Annual Return Certification and Report finalization.
- Strategic and Advisory Role
- Support the Board and management in mergers, acquisitions, and restructuring activities.
- Conduct due diligence and prepare legal and compliance reports for current business ventures.
- Advise on risk management, corporate structuring, and policy frameworks.
- Ensure compliance with CSR, ESG, and Business Responsibility Reporting requirements.
- Coordination and Stakeholder Management
- Liaise with Registrar of Companies (ROC), SEBI, Stock Exchanges, NSDL/CDSL, RTA, Banks, and Government Departments.
- Coordinate with auditors, consultants, and legal advisors for timely compliance and resolution of legal matters.
- Handle shareholder and investor grievances effectively and maintain transparent communication channels.

📌 Company Secretary (Rajkot)
🏢 Sunchaser Structures
📍 Rajkot