Key Activities

1. Board and Meeting Management

- Managing the board, committee, and general meeting schedules through calendar management systems.
- Preparing detailed agendas that facilitate transparent discussion and decision-making at meetings
- recording and maintaining minutes
- Coordinating the timely collection, review, and submission of disclosures, consents, and declarations in line with statutory requirements.
- Drafting, circulating, and formally approving board resolutions to ensure strict compliance with all relevant rules and statutory provisions.
- Handling compliance of foreign companies.

1. Legal Compliance & Secretarial Functions

- Ensuring company compliance under Companies Act and other acts
- coordinating with the office of the Registrar of Companies (ROC), Regional Director (RD), RBI, Authorised Dealers etc. including timely preparation and submission of e-forms
- maintaining statutory registers and secretarial records
- managing ROC compliances and filings for company matters.
- Reporting and Compliance under FEMA regulations
- Handling matters relating to merger and amalgamation

1. Liaison & Stakeholder Coordination

- Coordinating with internal team
- liaising with consultants, investor representatives and advisers
- providing data as required to auditors and statutory authorities.

1. Legal Drafting & Vetting

- Drafting & vetting legal documents,



with a specific focus on influencer agreements, brand contracts, NDAs, and equity-related documentation.
- making recommendations to management.

1. Audit & Reporting

- coordinating and supporting internal and statutory audits
- preparing MIS or other necessary data for auditors and management
- assisting in preparing and filing annual reports and annual returns.

1. Capital, Shares & Securities

- Managing compliance related to share capital, ESOP administration, and cap table maintenance.
- Overseeing investor round compliance, share-related statutory requirements, and investor relations.
- Ensuring timely reporting and disclosures pertaining to share transactions and related matters.

1. Corporate Governance & Advisory

- Advising the board and management on governance, legal developments, and risk management.
- Supporting governance processes, document compliance, and ethical practices.
- Flagging potential risks and assisting leadership in enhancing board effectiveness and sustainable business practices.

1. Other Duties

- Any other secretarial, legal, administrative, or compliance work as required by law or the company
- Assist in preparation of secretarial certifications and board resolutions
- Support investor documentation during fundraising and due diligence processes

📌 Company Secretary (Mumbai)
🏢 Essar Global Fund (EGFL)
📍 Mumbai