Experience Required: 5–7 Years

1. POSITION OVERVIEW

We are looking for a proactive, dependable and hands-on Commercial, Purchase & Stores Executive to independently manage procurement, stores and inventory control, commercial coordination and plant administration activities at our manufacturing facilities. The candidate should have a strong combination of technical understanding, procurement expertise, inventory management and commercial coordination skills. The position requires someone who can efficiently handle multiple responsibilities, coordinate with different departments and ensure the smooth functioning of day-to-day plant operations.

Candidates with prior experience in manufacturing, industrial, infrastructure or construction-related organizations will be preferred.

1. KEY RESPONSIBILITIES

A. Purchase & Procurement Management

- Handle end-to-end procurement of raw materials, consumables, construction materials, mechanical spares, electrical items and general plant requirements.
- Identify, evaluate and develop reliable vendors and suppliers.
- Obtain quotations from multiple vendors and prepare comparative statements.
- Negotiate pricing, payment terms, credit periods and delivery schedules.
- Prepare and release purchase orders after obtaining necessary approvals.
- Follow up with suppliers to ensure timely delivery of ordered materials.
- Coordinate with production, maintenance and other departments to understand material requirements.
- Ensure procurement activities are carried out at competitive prices without compromising quality.
- Maintain vendor databases, purchase records and supplier performance details.

B. Stores & Inventory Management

- Independently manage day-to-day stores operations at the plant.
- Maintain accurate stock registers and inventory records.
- Monitor stock levels and ensure the availability of essential materials.
- Maintain minimum and maximum stock levels for critical materials and consumables.
- Ensure proper receipt, inspection, storage and issuance of materials.
- Verify incoming materials against purchase orders and delivery challans.
- Conduct periodic physical stock verification and reconcile stock discrepancies.
- Implement proper material identification, storage and stock control procedures.
- Monitor slow-moving, non-moving and obsolete inventory.
- Coordinate with purchase and maintenance departments for timely replenishment of materials.

C. Commercial & Accounts Coordination

- Verify supplier invoices, purchase bills, delivery challans and supporting documents.
- Coordinate with the accounts department for invoice processing and supplier payments.
- Maintain purchase registers, vendor ledgers and commercial documentation.




- Verify purchase order values against supplier invoices and received quantities.
- Track pending supplier bills, outstanding payments and purchase commitments.
- Maintain proper documentation for all procurement and commercial transactions.
- Assist in purchase cost analysis and expense monitoring.

D. Plant Administration & General Coordination

- Handle routine administrative and commercial activities at manufacturing plant locations.
- Coordinate with external agencies, contractors, service providers and government-related departments as required.
- Handle plant-related requirements concerning infrastructure, maintenance, utilities and general administration.
- Coordinate with security, housekeeping, maintenance and other support agencies.
- Ensure timely completion of administrative and operational requirements.
- Maintain proper records of plant-related activities and external service arrangements.
- Coordinate effectively with production, engineering, maintenance, HR and accounts departments.

E. MIS, ERP & Documentation

- Prepare and maintain daily, weekly and monthly purchase and inventory reports.
- Maintain purchase orders, goods receipt records, stock statements and material issue registers.
- Prepare comparative statements and procurement cost analysis.
- Update all purchase and inventory transactions in ERP / Tally systems.
- Maintain vendor-wise purchase reports and pending order statements.
- Prepare Excel-based MIS reports for management review.
- Ensure systematic documentation and timely updating of all commercial records.

1. QUALIFICATIONS & EXPERIENCE

- Graduate or Diploma in Engineering, B.Com, BBA or an equivalent qualification.
- 5–7 years of relevant experience in manufacturing, industrial, infrastructure or construction-related organizations.
- Candidates with technical qualifications in Mechanical, Electrical or Civil Engineering will have an added advantage.
- Practical experience in industrial procurement, stores management and inventory control is essential.
- Good understanding of construction materials, mechanical components, electrical items, industrial spares and plant consumables.
- Working knowledge of commercial documentation, supplier invoices and accounts coordination.
- Hands-on experience in Tally / ERP software and MS Excel is preferred.

1. TECHNICAL KNOWLEDGE & SKILLS





The candidate should have practical knowledge of:
- Construction materials and civil maintenance requirements.
- Mechanical spares, bearings, motors, pumps and engineering components.
- Electrical cables, switches, panels and other electrical consumables.
- Industrial tools, hardware and general maintenance materials.
- Vendor identification, quotation comparison and price negotiation.
- Inventory management, stock reconciliation and material control.
- Purchase documentation, invoice verification and commercial procedures.
- MS Excel, Tally and ERP-based purchase and inventory systems.

1. DESIRED CANDIDATE PROFILE

- Strong technical understanding combined with commercial and procurement knowledge.
- Ability to independently manage purchase and stores activities.
- Good negotiation and vendor management skills.
- Strong coordination and follow-up capabilities.
- Good analytical and problem-solving skills.
- Ability to manage multiple responsibilities simultaneously.
- Systematic approach towards inventory control and documentation.
- Good communication and interpersonal skills.
- Responsible, trustworthy and result-oriented.
- Willingness to work at manufacturing plant locations.

1. SALARY & JOINING REQUIREMENTS

- Salary Range: ₹35,000 – ₹45,000 per month, depending on experience and suitability.
- Experience: 5–7 years in relevant fields.
- Joining: Immediate joiners are strongly preferred.
- Candidates serving their notice period may also be considered, subject to the joining timeline.
- Candidates should be willing to work at Tiruvallur / Gudapakkam plant locations.

1. PREFERRED CANDIDATE PROFILE

We particularly prefer candidates who have hands-on experience in a manufacturing or industrial workplace and can independently handle the following functions:
- Technical Purchase & Procurement.
- Vendor Development & Commercial Negotiation.
- Stores & Inventory Management.
- Purchase Billing & Accounts Coordination.
- Plant Administration & External Agency Coordination.
- ERP / Tally Operations & MIS Reporting.

Candidates with a combination of Technical Knowledge + Purchase & Procurement + Stores & Inventory Management + Commercial Coordination will be given higher preference.

1. APPLICATION PROCESS

Interested candidates are requested to share their updated resumes along with the following details:
- Total years of experience.
- Relevant experience in purchase and stores management.
- Current salary.
- Expected salary.
- Notice period / Availability to join.
- Current location.

Send your updated resume to: Email: [email protected]

Immediate joiners preferred.

Pay: ₹35,000.00 - ₹45,000.00 per month

Work Location: In person

📌 COMMERCIAL, PURCHASE & STORES EXECUTIVE – PLANTS (Thiruvallur)
🏢 APV SPARTEK
📍 Thiruvallur