Job Description for Purchase Executive Position

We are looking for a detail oriented and proactive Purchase Executive to manage procurement activities, vendor coordination, purchase order processing and purchase-related documentation. The ideal candidate should have strong negotiation and coordination skills, advanced proficiency in MS Excel and working knowledge of Tally to ensure effective procurement operations and accurate record-keeping.

Key Responsibilities

- Manage day-to-day purchasing and procurement activities based on project and operational requirements.
- Identify, evaluate and coordinate with vendors and suppliers to obtain quotations, negotiate pricing and ensure timely delivery of materials.
- Compare vendor quotations based on cost, quality, specifications and delivery timelines to ensure cost-effective purchasing.
- Prepare, process and maintain purchase orders (POs) and related procurement documentation.
- Negotiate with vendors regarding pricing, payment terms and delivery schedules.
- Track purchase orders and follow up with suppliers to ensure timely delivery of materials and equipment.
- Coordinate with internal departments, including project, technical, logistics and accounts teams, to fulfil procurement requirements.
- Maintain accurate vendor records, purchase registers, quotations, invoices and other procurement-related documents.
- Use Tally for purchase entries, vendor-related records and invoice documentation, as applicable.
- Utilise Advanced MS Excel to maintain procurement data, analyse costs, track orders,



reconcile records and prepare MIS reports.
- Monitor material availability and proactively address procurement delays, discrepancies and supply-related issues.
- Verify supplier invoices and coordinate with the accounts team for payment processing.
- Ensure accuracy in procurement records and adherence to internal purchasing procedures.

Required Skills and Qualifications

- Graduate in Commerce, Business Administration, Supply Chain Management or a related discipline.
- Prior experience in purchase, procurement or vendor management.
- Advanced proficiency in MS Excel, including VLOOKUP/XLOOKUP, Pivot Tables, advanced formulas, data analysis and MIS reporting.
- Working knowledge of Tally, including purchase entries, vendor records and invoice documentation.
- Understanding of purchase order processing, vendor coordination and procurement documentation.
- Strong negotiation, analytical and problem-solving skills.
- Good communication, organisational and coordination abilities.
- Ability to manage multiple procurement requirements and meet deadlines.
- Familiarity with ERP or procurement management software will be an added advantage.

Experience

Relevant experience in purchase or procurement is preferred. Candidates with experience in technical procurement, AV equipment, electrical components, automation products or IT hardware will have an added advantage.

Job Location

Powai, Mumbai | Work from Office

Pay: ₹25,000.00 - ₹45,000.00 per month

Work Location: In person

📌 Purchase Executive (Mumbai)
🏢 Play AI Technologies
📍 Mumbai