Role Objective

We are looking for a proactive, well-organised, and professional Executive Assistant to provide high-level administrative and executive support to the Director. The candidate should be capable of managing schedules, coordinating meetings, handling confidential information, and ensuring smooth day-to-day executive operations.

The ideal candidate should possess excellent communication skills in English, Tamil, and Hindi, along with strong coordination, multitasking, and time-management abilities.

Key Responsibilities

- Executive & Administrative Support
- Manage the Director's daily schedule, calendar, and appointments.
- Coordinate internal and external meetings, including scheduling and follow-ups.
- Handle phone calls, emails, correspondence, and official communications.
- Prepare reports, presentations, meeting notes, and other documents.
- Maintain important records, files, and confidential documents.

Coordination & Communication

- Act as the primary point of contact between the Director and internal/external stakeholders.
- Coordinate with department heads, employees, clients, and business associates.
- Follow up on assigned tasks and ensure timely updates from concerned departments.
- Communicate professionally with stakeholders across different locations.

Travel & Logistics Management

- Arrange travel bookings, accommodation, transportation, and itineraries.




- Coordinate travel plans and other logistics whenever required.
- Be willing to travel along with the Director, whenever required.

Confidentiality & Professionalism

- Handle sensitive business information with complete confidentiality.
- Maintain professionalism while interacting with senior management and external stakeholders.
- Anticipate the Director's requirements and provide proactive support.

Required Skills & Competencies

- Excellent verbal and written communication skills.
- Proficiency in English, Tamil, and Hindi is mandatory.
- Robust organizational and multitasking abilities.
- Good knowledge of MS Office (Excel, Word, PowerPoint, Outlook).
- Excellent follow-up and coordination skills.
- Strong time management and problem-solving abilities.
- Ability to handle confidential information responsibly.
- Professional attitude, adaptability, and attention to detail.
- Willingness to travel whenever required.

Educational Qualification

- Any Graduate (Preferred).
- Additional certification or training in Executive Assistance, Business Administration, or Management will be an advantage.
- 5. Experience Required3–6 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar role.
- Experience supporting senior management, Directors, or CXOs will be an added advantage.

📌 Secretary / Executive Assistant (Chennai)
🏢 Mtandt Rentals
📍 Chennai