Job Title: Secretary / Executive Assistant to the CEO

Location :Company Headquarters - Mumbai

- Office-based with mobility for errands and Coordination tasks_

Department :Executive Office / Administrative Support

Reports To :Chief Executive Officer (CEO)

Key Responsibilities

1. Executive Support

- Assist the CEO in managing daily priorities, tasks, and follow-ups.
- Maintain and organize the CEO’s calendar: schedule appointments, meetings, events, and calls.
- Remind the CEO of important deadlines and ensure all engagements are well-prepared and timely.

2. Coordination & Follow-Ups

- Follow up with internal departments and external parties on matters delegated by the CEO.
- Keep the CEO updated with relevant operational developments and pending tasks.

3. Travel & Logistics

- Liaise with travel agencies and service providers to book domestic and international flights, hotels, transportation, etc.
- Prepare travel itineraries and ensure all logistics are in place for smooth travel experiences.

4. Gifting & Personal Coordination

- Handle personal and corporate gift booking, purchase, and delivery logistics.
- Coordinate for special occasions, event RSVPs, or external communication as directed by the CEO.

5. Driving & Mobility

- Should possess a valid driver’s license and be capable of performing tasks that require travel or in-person Coordination (e.g., submitting documents, collecting parcels, attending errands).

6. Administrative Support

- Maintain confidential records, digital files, and folders as per company standards.
- Prepare basic reports, presentations, meeting minutes, or summaries when needed.

7. Availability & Discretion

- Be available for urgent tasks beyond standard working hours when required.




- Uphold confidentiality, loyalty, and professionalism at all times.

Key Requirements

Education :

- Graduate in Business Administration, Commerce, Arts, or any equivalent field.
- Additional training in office administration or secretarial work is a plus.

Experience :

- 2-5 years of experience as a personal assistant, secretary, or executive assistant.
- Previous experience supporting C-level executives preferred.

Languages :

- Fluent in English, Hindi, and Marathi (spoken and written)

Skills & Competencies :

- Excellent communication, Coordination, and interpersonal skills.
- Proficient in MS Office (Word, Excel, Outlook) and Google Calendar.
- Strong organizational and follow-up abilities.
- Ability to multitask, handle sensitive information, and work under pressure.
- Trustworthy, punctual, and self-motivated.
- Must hold a valid driver’s license and be confident in city driving.

Job Types : Full-time, Permanent

Pay: From ₹25,000.00 per month

Perks :

- Flexible schedule
- Health insurance
- Provident Fund

Application Question(s):

- Are you open to occasional extended hours or weekend support if business needs arise?
- Have you used tools like Google Calendar, Zoom, MS Teams, or task trackers? Please specify.
- This role sometimes involves handling personal tasks and local errands. Are you open to that as part of the role?
- Have you managed travel arrangements like hotel bookings, flights, visa before?
- Do you know driving and hold a valid driving license?

Education :

- Bachelor's (preferred)

Experience :

- Executive Assistant: 2 years (preferred)

Language :

- English, Hindi, Marathi (preferred)

Willingness to travel:

- 50% (preferred)

Work Location: In person

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