Job Opening: Senior Accountant – E-commerce & Finance Operations

Company: Rephora Lifescience Private Limited (Ageless Longevity)

Industry: Nutraceuticals | Healthcare | E-commerce | D2C

Job Location: Santacruz East, Mumbai

Employment Type: Full-time | Work from Office

Salary: ₹40,000–₹60,000 per month (based on experience and skills)

Experience: Minimum 3 years, including at least 2 years in a product-based or e-commerce company

Department: Accounts & Finance

About the Company

Rephora Lifescience Private Limited is a growing nutraceutical company focused on premium health and wellness products under the Ageless Longevity brand.

Our business involves sourcing finished products from third-party manufacturing partners and selling through our own website, Amazon, Flipkart and other e-commerce channels.

We are looking for an experienced and self-driven accountant who has previously managed accounting operations within a product-based business and can independently handle day-to-day accounts, taxation, inventory accounting, marketplace reconciliation, payroll and financial reporting.

Key Responsibilities

1.Complete Accounting & Bookkeeping

- Independently manage all day-to-day accounting activities.
- Maintain accurate books of accounts using Zoho Books, Odoo or the company's selected accounting/ERP system.
- Record purchase invoices, sales invoices, operating expenses, receipts, payments, debit notes and credit notes.
- Maintain accounts payable, accounts receivable and vendor/customer ledgers.
- Perform daily and monthly bank reconciliations.
- Handle journal entries, provisions, expense allocation and monthly book closing.
- Prepare Profit & Loss Statements, Balance Sheets, trial balances and management reports.
- Maintain supporting documents and accurate financial records for audit purposes.

2. E-commerce & D2C Accounting

- Independently manage accounting for Amazon, Flipkart and the company's own website.
- Reconcile marketplace sales reports with actual bank settlements.
- Verify marketplace commissions, shipping charges, advertising charges, fulfillment fees and other deductions.
- Reconcile refunds, cancellations, returns and payment gateway transactions.
- Track GST TCS, applicable TDS deductions and marketplace tax credits.
- Reconcile website payments received through payment gateways, including prepaid and COD orders.
- Identify settlement discrepancies, missing payments and incorrect marketplace deductions.
- Maintain platform-wise sales, receivable, expense and profitability reports.

3. GST, TDS & Tax Compliance

- Independently prepare and file applicable GST returns, including GSTR-1 and GSTR-3B.
- Perform monthly GSTR-2B reconciliation and verify eligible Input Tax Credit.
- Maintain correct GST, HSN and tax classification records for purchased and sold products.
- Handle TDS calculations, deposits, returns and relevant tax documentation.
- Reconcile GST TCS and income-tax TDS associated with e-commerce transactions.
- Monitor applicable GST,



income tax and other statutory compliance deadlines.
- Coordinate with external Chartered Accountants for annual filing, assessments, audits and other regulatory requirements.

4. Purchase, Inventory & Manufacturer Accounting

- Manage purchase accounting for nutraceutical products sourced from manufacturing partners.
- Verify purchase orders, supplier invoices, goods receipts and vendor payments.
- Track supplier advances, pending invoices, balances and payment schedules.
- Maintain product-wise inventory accounting and stock movement records.
- Reconcile physical stock, warehouse inventory and marketplace fulfillment stock.
- Account for returned, damaged, expired and written-off products.
- Calculate product costs, cost of goods sold and gross profit margins.
- Coordinate with operations and manufacturers to resolve stock or invoice discrepancies.

5. Payroll & Employee Compliance

- Independently process monthly employee salaries and payroll.
- Maintain salary registers, employee reimbursement records and payroll-related documentation.
- Calculate employee salary deductions, TDS and other applicable contributions.
- Handle Skilled Tax, PF and ESIC compliance wherever applicable.
- Prepare salary slips, payroll reports and full-and-final settlement calculations.
- Ensure timely payment and filing of applicable payroll-related statutory obligations.

6. Fund Management & Banking

- - Record and maintain details of capital introduced by directors and shareholders.
- - Account for director loans, shareholder investments and other funding transactions under the correct accounting treatment.
- - Maintain records of receipts, payments, banking transactions and supporting documents.
- - Coordinate with the company's CA/CS for applicable capital-related statutory documentation and filings.
- - Prepare cash-flow statements, fund utilization reports and monthly financial summaries.
- - Monitor operational expenses, outstanding liabilities, vendor commitments and available funds.
- - Assist management with budgeting, financial planning and expenditure monitoring.

7. Accounting Software & ERP Management

- Operate and maintain accounts using Zoho Books, Odoo or the company's selected ERP software.
- Support implementation and configuration of the new accounting system.
- Assist with setting up the chart of accounts, tax settings, inventory accounting and reporting workflows.
- Ensure correct recording and reconciliation of website, marketplace, purchase, inventory and banking transactions within the accounting system.
- Support data migration and verification of opening balances where required.
- Use advanced Excel for financial analysis,



reconciliations and MIS reporting.
- Identify opportunities to automate repetitive accounting processes and improve reporting accuracy.

8. Financial Reporting & Statutory Coordination

- Prepare weekly and monthly financial reports for management.
- Generate channel-wise sales, expenditure, profitability and cash-flow reports.
- Maintain statutory compliance trackers and ensure filings are completed on time.
- Coordinate with external CA, CS, auditors, consultants and government authorities when required.
- Assist with audit preparation, year-end finalization and corporate compliance documentation.
- Maintain proper internal controls, payment verification and confidentiality of company financial information.

Required Qualifications & Experience

- B.Com, M.Com, MBA Finance or an equivalent relevant qualification.
- Minimum 3 years of total accounting experience.
- At least 2 years of direct, hands-on accounting experience in a product-based company selling through e-commerce marketplaces and/or its own website.
- Experience in FMCG, nutraceuticals, healthcare products, consumer goods, retail or D2C businesses is highly preferred.
- Practical experience managing Amazon, Flipkart or similar marketplace settlements and reconciliations.
- Strong working knowledge of GST filing, TDS, bank reconciliation, purchase accounting and financial reporting.
- Experience using Zoho Books, Odoo, Tally Prime or similar accounting/ERP software.
- Candidates must be willing and able to work with Zoho Books or Odoo after implementation.
- Experience handling payroll, inventory accounting and statutory compliance coordination.
- Ability to independently manage accounting operations without continuous supervision.

Important: Candidates with experience exclusively in CA firms, audit firms or tax consultancies, without relevant in-house accounting experience in a product-based business, will not be preferred.

Essential Skills

- E-commerce accounting and settlement reconciliation
- GST, TDS/TCS and tax compliance
- Zoho Books / Odoo / ERP accounting
- Advanced Microsoft Excel, Pivot Tables, XLOOKUP and SUMIFS
- Bank and ledger reconciliation
- Inventory and purchase accounting
- Payroll processing and statutory coordination
- Accounts payable and receivable
- Monthly financial closing and MIS reporting
- Cash-flow monitoring and financial documentation

Candidate Profile

We are looking for someone who:

- Has handled end-to-end accounts for an actual product-selling company.
- Understands the practical accounting processes behind online sales and marketplace settlements.
- Can independently manage GST, payments, reconciliations, payroll and routine accounting.
- Is comfortable learning new accounting systems and supporting ERP implementation.
- Has strong attention to detail and problem-solving abilities.
- Can communicate effectively with management, vendors and external financial consultants.
- Takes ownership of deadlines, compliance and financial accuracy.

📌 Accountant (Mumbai)
🏢 Rephora Lifescience Private
📍 Mumbai