Master’s in Commerce and/or MBA in Marketing, Operations, or Finance

Job Role & Responsibilities

About the Role

At Finsmart Accounting, we are re-imagining how global accounting firms scale through offshore talent, technology, and innovation. As we expand across the U.S., U.K., and beyond, we’re seeking a strategic Executive Assistant to partner directly with our Co-Founder, Maanoj Shah — a dynamic leader driving brand, partnerships, and growth strategy.

This is not a typical admin role. You’ll operate as the Co-Founder’s strategic right hand — organizing his schedule, managing communications, leading follow-ups, driving research initiatives, and ensuring execution across leadership priorities. Think of this as a hybrid of Executive Assistant + Chief of Staff (in training) — combining structure, intellect, and curiosity in equal measure.

Key Responsibilities

Leadership & Calendar Management (25%)

- Manage a dynamic global calendar, meetings, and travel schedule across time zones.
- Anticipate priorities, prepare daily/weekly briefs, and ensure meetings are purposeful and well-prepared.
- Maintain flexibility to manage real-time changes due to travel or business needs.
- Protect leadership time by filtering, prioritizing, and scheduling effectively.

Communication & Relationship Management (15%)

- Manage the Co-Founder’s inbox and professional correspondence; respond or draft replies where appropriate.
- Maintain high-touch communication with clients, partners, and collaborators.
- Handle professional social media follow-ups, greetings, and networking coordination.
- Track significant relationships — clients,



conference contacts, and strategic partners — ensuring no opportunity is missed.

Research, Market Insights & Strategic Projects (30%)

- Conduct research on prospective clients, partners, and industry trends.
- Prepare briefing notes and opportunity summaries before meetings.
- Assist in competitive benchmarking, industry analysis, and special research assignments (e.g., market feedback, AI adoption trends, etc.).
- Contribute to thought-leadership and brand initiatives like Smart Outsourcing Talks, AI Accountant Collective, or The Outsource Insider.

Internal Coordination & Execution (20%)

- Capture and circulate minutes from internal meetings and ensure timely follow-ups via ClickUp.
- Liaise with Finsmart’s Pune teams to ensure leadership projects move forward on schedule.
- Track project timelines, deliverables, and cross-functional dependencies.
- Keep the Co-Founder updated on project progress and emerging risks or delays.

✈️ Travel, Events & Brand Logistics (10%)

- Plan and manage travel itineraries — flights, hotels, conference registrations, and local meetings.
- Coordinate client/prospect meetings during U.S. or domestic travel.
- Manage thoughtful touches such as greetings, gifts,



and thank-you gestures for key relationships.
- Support participation in global accounting events, brand showcases, and social initiatives.

Why Join Finsmart

- Work directly with a visionary founder driving growth across the U.S. accounting ecosystem.
- Be part of one of India’s fastest-growing offshore accounting firms, serving 300+ clients globally.
- Exposure to AI, automation, and future-of-work initiatives in accounting.
- Opportunity to work on global projects, brand collaborations, and leadership operations.
- Career growth into roles like Chief of Staff or Manager - Strategic Projects & Partnerships.

Qualification

- Master’s in Commerce and/or MBA in Marketing, Operations, or Finance
- Prior experience in a professional services firm (Accounting, Consulting, Law, or Corporate Advisory) will be a strong advantage

What We’re Looking For

Core Skills

- Exceptional written and verbal communication
- Advanced organizational and multitasking ability
- Strong interpersonal and relationship-building skills
- Research-driven with analytical curiosity; proficiency with ChatGPT/AI tools preferred
- Detail-oriented, self-starter, and comfortable managing ambiguity

Mindset & Personality Fit

- High ownership and accountability
- Learner mindset — curious, observant, and fast to adapt
- Calm under pressure and solution-oriented
- Thrives in a fast-moving, entrepreneurial environment
- Confident dealing with senior leaders and global professionals

Job Location

Pune

Job Type

Full Time 12:00 PM to 08:00 PM

📌 Executive Assistant to Co-founder (Leadership & Growth Enablement) (Pune)
🏢 Finsmart Accounting
📍 Pune