Executive - Accounts and Administration Organization: Navjyoti India Foundation Location: Navjyoti RMTI Office, Naya Gaon, Dhumaspur Road, near Bhondsi Jail, Sohna Block, Gurugram, Haryana - 122102 Type: Full-Time Salary: Up to INR 45,000 per month Joining: Immediate

About Navjyoti India Foundation Navjyoti India Foundation is a non-profit organization established in 1988 by 16 serving Delhi Police officers under the leadership of Kiran Bedi, India’s first woman IPS officer.

The organization works on the mission of crime prevention through welfare policing and has been working with underserved communities for more than 38 years.

Programs focus on:

- Child Education
- Women Empowerment
- Skill Development for Youth
- Livelihood Promotion
- Rural & Community Development
- Environment Initiatives

Position Summary The Executive - Accounts and Administration will be responsible for project accounting, financial monitoring, administrative coordination, and recruitment support for various organizational programs. The role requires maintaining financial accuracy, ensuring compliance, monitoring stock and stipend records, coordinating with project teams, and supporting smooth administrative and recruitment processes.

Key Responsibility Areas (KRAs) 1. Accounting & Financial Management Objective :Maintain accurate financial records and ensure timely reporting. Key Tasks :

- Maintain daily accounting entries in Tally and MS Excel.
- Prepare Bank Reconciliation Statement (BRS) monthly.
- Verify 100% bills, vouchers, and supporting documents before payment.
- Deduct TDS and assist in filing statutory returns.
- Prepare monthly MIS and financial reports by the 5th of each month and share with the concerned officer
- Maintain project-wise financial records for donor reporting and audits.




- Monitor receivables and payables and reconcile monthly .

Measurable Output :

- Monthly MIS submitted by 5th of each month.
- Zero major discrepancies during internal or external audits.

2. Stock Reconciliation & Inventory Management Objective :Ensure accurate tracking of project and office inventory. Key Tasks :

- Conduct monthly physical stock verification and reconcile with stock registers.
- Maintain inventory movement records for project and office assets.
- Report discrepancies within 2 working days and coordinate corrections.
- Prepare quarterly inventory reports for management review.
- Maintain database of office assets including age, usage, and lifecycle predictions.

Measurable Output :

- Monthly reconciliation reports submitted.
- Inventory discrepancies resolved within 2-3 days.

3. Stipend Review & Project Financial Documentation Objective :Ensure accurate and transparent stipend disbursement for project beneficiaries. Key Tasks :

- Review stipend sheets before approval and disbursement.
- Cross-check stipend records with stock registers and project documentation.
- Maintain learners stipend records and supporting documents along with bank details.
- Ensure 100% compliance with project documentation standards.

Measurable Output :

- Stipend verification completed before each payment cycle.
- Zero documentation gaps in stipend records.

4.



Recruitment Support Objective :Assist in recruitment processes to ensure timely hiring. Key Tasks :

- Assist in posting job openings on recruitment platforms.
- Support onboarding documentation for current hires.

Measurable Output :

- Recruitment coordination completed within defined hiring timelines.

5. Wages & Salary Administration Objective :Ensure timely and accurate payment of staff salaries and wages. Key Tasks :

- Maintain payroll records and salary databases.
- Conduct salary and wages calculation, deductions, and disbursement.
- Ensure compliance with statutory requirements including PF, ESI, and TDS.

Measurable Output :

- Timely salary disbursement every month.
- Zero statutory non-compliance issues.

6. Purchases & Disposal of Goods Objective :Efficient management of procurement and asset disposal. Key Tasks :

- Coordinate office procurement/purchases, including the collection of quotes wherever required, and maintain purchase records.
- Manage disposal of obsolete or damaged goods as per procedure.
- Maintain vendor database and track payments.

Measurable Output :

- Proper documentation for all procurements and disposals.
- Timely procurement and mínimal downtime for operational needs.

7. Facilities Management Objective :Ensure smooth functioning of office infrastructure and services. Key Tasks :

- Coordinate maintenance, housekeeping, and security services.
- Manage office supplies, assets, and inventory.
- Support coordination for meetings, workshops, and training programs.

Measurable Output :

- Administrative records updated weekly.
- Office operations running smoothly with mínimal disruptions.

8. Records Management **

📌 Executive - Accounts and Administration (Bhondsi)
🏢 Navjyoti India Foundation
📍 Bhondsi