Key Responsibilities: -

1. Executive Assistant Responsibilities

Manage the calendar, appointments, meetings, and travel schedules of senior management.

Coordinate internal and external meetings and ensure timely communication with all participants.

Prepare meeting agendas, presentations, reports, minutes of meetings, and action-point trackers.

Follow up with employees, clients, vendors, and other stakeholders on behalf of management.

Maintain a structured tracker of tasks, commitments, deadlines, and pending matters.

Organise documents, files, agreements, proposals, and confidential records.

Coordinate with different departments to ensure timely completion of management instructions.

Assist management in preparing reports, business updates, MIS, and review meeting documents.

Handle confidential business and personal information with complete discretion.

1. Human Resource Responsibilities

Maintain employee records, appointment letters, agreements, KYC documents, and personnel files.

Coordinate employee onboarding, induction, confirmation, transfer, and exit formalities.

Maintain attendance, leave records, holiday lists, and employee databases.

Coordinate with the accounts or payroll team for monthly salary processing inputs.

Monitor probation periods, confirmations, appraisals, and contract renewals.

Assist in drafting and implementing HR policies, standard operating procedures, and employee guidelines.

Coordinate employee engagement activities, training programmes, meetings, and performance reviews.

Handle routine employee queries and escalate sensitive matters to management.





Issue HR letters, including appointment, confirmation, warning, increment, experience, and relieving letters.

Track employee performance, reporting structure, job descriptions, and departmental responsibilities.

Support disciplinary proceedings and maintain proper documentation in consultation with management.

Ensure confidentiality of employee information and HR records.

1. Administration Responsibilities

Manage the day-to-day functioning of the office and ensure smooth administrative operations.

Coordinate with vendors for office supplies, housekeeping, maintenance, stationery, printing, courier, and other services.

Maintain records of office assets, laptops, mobile phones, software licences, access cards, and other equipment.

Monitor office expenses, vendor bills, subscriptions, renewals, and service contracts.

Coordinate travel bookings, hotel arrangements, local transport, and event logistics.

Manage office inventory and ensure timely procurement of required materials.

Maintain visitor records, meeting room schedules, and office access arrangements.

Coordinate repair and maintenance of office infrastructure and equipment.

Support the organisation of meetings, conferences,



training programmes, and company events.

Ensure proper filing, documentation, and record management.

Coordinate with branch offices, consultants, service providers, and external agencies.

Assist in implementing administrative controls and process improvements.

Required Qualification: -

Graduate in any discipline from a recognized university.

Required Experience: -

Minimum 4 to 7 years of relevant work experience in Executive Assistance, HR Coordination, Office Administration, or a combined role.

At least 2 years of experience working directly with senior management, directors, partners, or business owners is preferred.

Experience in a professional services firm, consulting company, CA firm, IT company, or growing SME will be an advantage.

Required Skills and Competencies: -

Excellent written and verbal communication skills.

Strong organizational and time-management ability.

Ability to priorities tasks and handle multiple responsibilities.

High level of professionalism, integrity, and confidentiality.

Robust follow-up and coordination skills.

Good drafting and documentation skills.

Ability to work independently with mínimal supervision.

Strong attention to detail and accuracy.

Practical problem-solving and decision-making ability.

Ability to interact professionally with employees, clients, vendors, and senior management.

Ability to work under pressure and manage urgent requirements.

Pay: ₹20,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Executive Assistant to Managing Director (Dum Dum)
🏢 FINPLUS ADVISORY SERVICES PRIVATE
📍 Dum Dum