Job Title : Personal Secretary to Managing Director (MD) Department : Executive Office Reports To : Managing Director Job Summary

The Personal Secretary to the Managing Director provides high-level administrative and secretarial support, ensuring efficient management of the MD’s schedule, communication, and day-to-day activities. The role requires discretion, strong organizational skills, and the ability to handle confidential information.

Key Responsibilities 1. Administrative Support

- Manage and maintain the MD’s calendar, appointments, and meetings
- Organize travel arrangements, including flights, accommodation, and itineraries
- Prepare and edit correspondence, reports, presentations, and documents

2. Meeting Coordination
- Schedule and coordinate internal and external meetings
- Prepare meeting agendas, minutes, and follow-ups
- Ensure all required documents and information are available prior to meetings

3. Communication Management
- Act as a liaison between the MD and internal/external stakeholders
- Screen and prioritize communications and requests

4. Confidentiality & Documentation
- Maintain strict confidentiality of sensitive information
- Organize and maintain files, records, and documentation
- Ensure proper documentation and record-keeping systems

5.



Office Coordination
- Coordinate with different departments for smooth workflow
- Assist in organizing company events, board meetings, and executive visits
- Track tasks, deadlines, and follow-ups for the MD Key Skills & Competencies
- Excellent written and verbal communication skills
- Strong organizational and multitasking abilities
- High level of discretion and confidentiality
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Time management and attention to detail
- Professional demeanor and interpersonal skills Qualifications & Experience
- Bachelor’s degree in Business Administration or related field
- 3-7 years of experience as a Personal Secretary / Executive Assistant
- Experience working with senior management is preferred Preferred Attributes
- Ability to work under pressure and meet tight deadlines
- Strong problem-solving skills
- Versatile and proactive approach
- High level of professionalism and integrity Working Conditions
- May require extended working hours based on the MD’s schedule
- Occasional travel may be required

Pay: Up to ₹55,000.00 per month

Benefits :

- Provident Fund

Work Location: In person

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