Job Title: Human Resource Manager Company : Social Santa - Marketing Agency Location : Belgaum (On-site) Employment Type : Full-Time (Monday to Saturday) Joining : Immediate to 15 Days Preferred

APPLY To:

- Contact: +27 657330260, +91 898270323 (WhatsApp)

About Social Santa

Key Roles & Responsibilities

1. Recruitment & Talent Acquisition

- Manage the complete recruitment lifecycle for all departments.
- Understand hiring requirements with department heads and management.
- Prepare and update job descriptions and job specifications.
- Conduct HR interviews and coordinate technical interviews.
- Schedule interviews and maintain recruitment trackers.
- Conduct reference and background verification where applicable.
- Prepare offer letters and coordinate salary negotiations within approved budgets.

2. Employee Onboarding

- Coordinate end-to-end onboarding of new employees.
- Prepare and issue Offer Letters, Appointment Letters, Employment Contracts, Internship Agreements, NDAs, and other employment-related documents.
- Collect and verify employee KYC and statutory documents.
- Conduct employee induction and orientation sessions.
- Ensure all onboarding documentation is completed before the joining date.
- Create and maintain employee personnel files.

3. HR Operations & Administration

- Maintain complete employee records and confidential HR documentation.
- Manage attendance, leave records, holiday calendars, and employee databases.
- Monitor employee probation periods and confirmation processes.
- Maintain HR trackers and documentation accurately.
- Ensure HR policies are implemented consistently across the organization.
- Maintain organizational charts and employee records.

4. Payroll Coordination

- Prepare monthly attendance and payroll inputs.




- Coordinate salary processing with the Accounts team or Chartered Accountant.
- Verify payroll data before salary processing.
- Maintain records of salary revisions, incentives, reimbursements, and deductions.
- Assist with Full & Final Settlements and employee exit payments.

5. Statutory Compliance

- Coordinate HR statutory compliance with management and the Chartered Accountant.
- Maintain compliance records related to applicable labour laws.
- Support compliance related to ESIC, Professional Tax, Shops & Establishments, Labour Welfare Fund, and other applicable statutory requirements.
- Ensure employee records are maintained as per legal requirements.

6. Performance Management

- Coordinate probation reviews and employee confirmations.
- Facilitate annual and periodic performance appraisal processes.
- Maintain KPI and performance evaluation records.
- Support managers in setting performance goals and development plans.
- Coordinate Performance Improvement Plans (PIPs) where required.

7. Employee Relations

- Act as the primary point of contact for employee queries and HR support.
- Handle employee grievances professionally and confidentially.
- Promote a positive and healthy workplace culture.
- Support conflict resolution and disciplinary procedures.
- Ensure fair implementation of company policies.

8. Employee Engagement & Retention

- Organize employee engagement activities and celebrations.




- Plan recognition and reward initiatives.
- Conduct employee satisfaction and feedback surveys.
- Support employee learning and development initiatives.
- Recommend strategies to improve employee retention and morale.

9. HR Policies & Documentation

- Develop, review, and update HR policies, SOPs, and employee handbooks.
- Draft HR templates, forms, checklists, and process documents.
- Ensure HR documentation remains updated and legally compliant.
- Recommend improvements to HR processes and systems.

10. Exit Management

- Manage employee resignation and separation processes.
- Conduct exit interviews.
- Coordinate handovers with reporting managers.
- Prepare relieving letters, experience letters, and Full & Final Settlement documentation.
- Ensure recovery of company assets and completion of exit formalities.

11. HR Reporting

- Prepare weekly and monthly HR reports for management.
- Maintain recruitment, attendance, leave, attrition, and employee performance dashboards.
- Present HR insights and recommendations to management.
- Track HR metrics to support workforce planning and business growth.

Qualifications

- Bachelor's or Master's degree in Human Resources, Business Administration, Management, or a related field.
- Minimum 2-5 years of experience in Human Resources.
- Experience in a startup, or marketing agency will be an added advantage.

Required Skills :

- Robust knowledge of end-to-end HR operations.
- Good understanding of Indian labour laws and HR compliance.
- Excellent recruitment and interviewing skills.
- Experience in payroll coordination and employee documentation.
- Strong communication, interpersonal, and negotiation skills.
- Excellent organizational and time mana

📌 Human Resources Manager (Belagavi)
🏢 Social Santa
📍 Belagavi