Responsibilities

(List of duties that are marginal or infrequent.)

1

Prepare executive briefing packs, visit summaries and coordination reports as required.

2

Support special projects, management events and strategic initiatives assigned by senior management.

3

Maintain databases, travel records, vendor information and program documentation.

4

Recommend process improvements to enhance effectiveness and efficiency of executive visit management and stakeholder coordination.

Total:

100%

Section 6 : Knowledge, Skills, Experience & Qualifications Knowledge & Experience
- 8-10 years of experience in Executive Support, Program Management, Event Management, Corporate Administration, Hospitality Management, Protocol Management or similar coordination-intensive roles.
- Proven experience supporting senior executives, international visitors or overseas delegations.
- Robust exposure to working with expatriates and overseas stakeholders.
- Experience managing complex schedules, logistics and multiple stakeholder requirements simultaneously.




- Ability to work independently and assume complete ownership of assignments.
Skills
- Excellent stakeholder management, communication and interpersonal skills.
- Exceptional planning, scheduling, organizational and multitasking capability.
- Strong problem-solving ability with sound day-to-day decision making.
- High attention to detail, responsiveness, confidentiality and execution discipline.
- Comfortable working beyond standard office hours, including evenings and weekends, when required for delegation programs.
Qualifications
- Bachelor’s degree in business administration, Hospitality Management, Management, Commerce or a related discipline.
- Relevant certifications in Project Management, Event Management, Hospitality Management or Administration would be an advantage.
- Japanese language is desirable but not mandatory; comfort in communicating with international stakeholders is essential.

📌 Program Coordinator (India)
🏢 SMBC Group
📍 India