Job Title: Lead Document Control Assistant. Job Description : As the Lead Document Control Assistant , you will oversee end-to-end document control processes to ensure maximum accuracy, compliance, and efficiency across projects. In addition to managing incoming and outgoing transmittals and maintaining document management tools, you will lead and mentor a team, collaborate with internal and external stakeholders, and leverage advanced data analysis and AI tools to deliver insights and weekly reporting on document overdue status. Key Responsibilities 1. Document & Transmittal Management

- Manage both internal and external documentation, including incoming and outgoing transmittals.
- Distribute technical and project documentation strictly according to project distribution matrices and requirements.
- Update document status, progress tracking logs, and revision histories in a timely manner.

2. Quality, Compliance & SLA Delivery
- Perform thorough quality and compliance checks on all engineering and project documentation prior to release or distribution.
- Ensure strict adherence to Turnaround Time (TAT) metrics and service level agreements (SLAs) for all Document Control deliverables.
- Ensure full alignment with document control processes, standard operating procedures (SOPs), and quality management frameworks across one or more product lines.

3. Data Analysis, Reporting & AI Integration
- Maintain accurate document records and perform data analysis to track project metrics.
- Prepare and present weekly status reports to key stakeholders, focusing on overdue document status, workflow bottlenecks,



and completion trends.
- Leverage AI skills and tools in day-to-day document control operations to automate routine tasks and optimize workflow efficiency.

4. Stakeholder Liaison & Team Leadership
- Serve as the primary liaison for document control queries with internal engineering teams, cross-functional departments, external customers, and suppliers.
- Provide leadership, guidance, and mentorship to junior document control team members.
- Undergo quick onboarding via structured orientation/training and help train others on document management procedures and product-specific guidelines.

Qualifications & Skills
- Experience: 4+ years of hands-on experience in Document Control within an engineering, manufacturing, or technology organization.
- Technical & Analytics Proficiency:
- Advanced knowledge of Microsoft Excel (complex formulas, data manipulation, pivot tables).
- Hands-on expertise in VBA for process automation.
- Proficiency in Power BI for building dynamic dashboards and overdue document reporting.
- Strong working knowledge of Microsoft SharePoint applications and document management software/EDMS (Electronic Document Management Systems).
- AI & Automation: Practical experience or robust familiarity with AI tools to enhance daily workflows and productivity.
- Process Knowledge: Sound understanding of document control lifecycles, transmittal management, version control, and revision standards.
- Soft Skills: Excellent communication, leadership, conflict resolution, time management, and stakeholder management abilities.

📌 Lead Document Control Assistant. (Gurugram)
🏢 TRIGENT SOFTWARE PRIVATE
📍 Gurugram