Role: Senior Project Associate

Position Summary

Hospitality Conglomerate uses their expertise to forecast and proactively manage our property’s supply chains, so hotel employees can focus on what’s important – the guest experience. With more than 25,000 hotels in our program in 153 countries, drives massive economies of scale and negotiates competitive contracts with industry-leading suppliers – ensuring direct savings on the products their hotel partners use most.

What will I be doing?

Organization is on an exciting journey to evolve our current Procurement Application team. The Senior Project Associate will be responsible for leading and managing the delivery of a pre‑opening procurement solution for Asia Pacific (APAC) especially, Greater China & Mongolia (GCM), from concept through implementation, stabilization, and support.

More specifically, you will be:

Project & Delivery Management

- Own the end‑to‑end project management of the pre‑opening procurement solution for GCM, including scope definition, planning, execution, testing, deployment, and post‑go‑live support
- Act as the primary coordination point between Org, FF&E; & OS&E; teams, internal IT and business partners, and external solution providers
- Define and manage the project plan, milestones, dependencies, risks, and mitigations, ensuring delivery against agreed timelines and objectives
- Drive agile delivery with the technology provider, ensuring all sprints are clearly defined, executed on time, tested thoroughly, and signed off
- Track progress across all workstreams and provide clear, regular status updates to stakeholders,

highlighting timely risk evaluations, decisions, and key achievements.

Technology & Solution Ownership

- Lead the design and delivery of an procurement solution aligned with Org’s pre‑opening, FF&E;, and

OS&E; requirements
- Translate business and operational needs into clear functional and technical requirements for the technology provider
- Ensure strong alignment between system capabilities, data structures, and pre‑opening procurement workflows
- Review solution designs, sprint outputs, and configurations to ensure they meet organization/IT standards, business needs, and scalability requirements
- Execute system testing activities, including test strategy, test scripts, UAT coordination, defect management, and sign‑off.

Stakeholder & Change Management




- Liaise closely with FF&E; & OS&E; teams to ensure the solution fully supports pre‑opening sourcing,ordering, tracking, and reporting needs.
- Engage with key GCM and global stakeholders to align expectations, secure buy‑in, and manage changes throughout the project lifecycle
- Support change management activities, including communications, training planning, and readiness assessments for new processes and tools
- Act as a trusted partner and single point of contact for GCM‑specific requirements and prioritization

Process Knowledge & Continuous Improvement
- Develop a strong understanding of current Org, FF&E;, and OS&E; pre‑opening processes, systems, and controls
- Identify gaps, inefficiencies, and manual activities in existing processes and work with stakeholders to design improved, automated workflows
- Ensure new processes are clearly documented through SOPs, process maps, and user guidance
- Drive continuous improvement opportunities beyond initial delivery, leveraging automation, AI, and data insights to enhance efficiency, control, and user experience

Governance, Reporting & Quality
- Ensure project governance,s documentation, and decision trails are maintained to enterprise standards
- Prepare and deliver regular project reports, dashboards, and executive summaries
- Ensure data integrity, audit readiness, and compliance with Client governance standards
- Support broader initiatives and ad‑hoc projects related to procurement technology and process transformation, as required.

What are we looking for?

Core Skills & Experience

- Strong project management experience, preferably delivering technology‑enabled solutions from concept to implementation
- Demonstrated ability to manage complex initiatives involving multiple stakeholders, vendors, and parallel workstreams.
- Experience working with agile delivery models, including sprint planning, backlog management, and UAT
- Solid understanding of procurement, supply chain, and/or FF&E; & OS&E; processes,



ideally in hospitality or large‑scale operational environments
- Ability to translate business requirements into clear, structured system and process specifications
- Strong analytical, problem‑solving, and process‑improvement mindset
- Excellent stakeholder management, communication, and influencing skills
- Comfortable working in a fast‑changing, ambiguous environment and building solutions from scratch.

Required Qualifications

- Bachelor’s degree in Information Systems, Business, Engineering, Supply Chain, Finance, or a related field
- Proven experience working with procurement systems, P2P solutions, or ERP platforms (e.g., BirchStreet,

Coupa, Materials Control, Check SCM or similar)
- Experience in project or change management; formal certification (PMP, Prince2, Agile) is a plus
- Familiarity with data, automation, or AI‑enabled solutions is strongly preferred
- Proficiency in Microsoft Office suite; experience with collaboration and reporting tools such as

SharePoint, Power BI, or similar is beneficial
- Business fluency in English spoken and written

Personal Attributes

- Self‑starter with strong ownership and accountability.
- Highly organized with the ability to manage multiple priorities and dependencies
- Cooperative, curious, and focused on continuous improvement
- Culturally sensitive and effective in working across regional and global teams

About the Company

Pace Wisdom Solutions is a deep-tech Product engineering and consulting firm. We have offices in San Francisco, Bengaluru, and Singapore. We specialize in designing and developing bespoke software solutions that cater to solving niche business problems.

We engage with our clients at various stages:

- Right from the idea stage to scope out business requirements.
- Design & architect the right solution and define tangible milestones.
- Setup dedicated and on-demand tech teams for agile delivery.
- Take accountability for successful deployments to ensure efficient go-to-market Implementations.

Pace Wisdom has been working with Fortune 500 Enterprises and growth-stage startups/SMEssince 2012. We also work as an extended Tech team and at times we have played the role of a Virtual CTO too. We believe in building lasting relationships and providing value-add every time and going beyond business

📌 Senior Project Associate (Bengaluru)
🏢 Pace Wisdom Solutions
📍 Bengaluru