TYPE OF POSITION : Full-time/Part-time/Contract/Intern
REPORTS TO : Manager-IT Assets
REPORTING INTO
- ROLE PURPOSE &
- OBJECTIVE
- Responsible to maintain the accuracy of the IT Asset Inventory.
- Responsible for identifying, documenting and preparing reports on compliance issues related to asset consumption. Responsible for managing and monitoring Ujjivan SFB‘s IT asset management system.
- SIZE OF THE ROLE
FINANCIAL SIZE NON-FINANCIAL SIZE
- All IT hardware assets of the region
- Region wise count of employees
- Hardware IT assets
- Region wise
- KEY DUTIES & RESPONSIBILITIES OF THE ROLE
- Business:
- Responsible for ascertaining the working condition of IT assets in collaboration with users and supervisors and recommend replacement, if needed.
- Preparation of purchase orders for IT assets.
- Responsible to co-ordinate with Finance for invoice processing.
- Customer (Both Internal &
- External)
- To co-ordinate with Audit SPOCs to validate branch asset
- To validate physical regional inventory across departments
- Coordination with all departments for gathering requirements related to IT assets
- To allocate to the users the relevant IT assets for carrying out business related activities against documented approvals
- To co-ordinate with HR for updating employee records related to IT assets during allocation, change and handover .
Customer centric AORs
Allocation of assets
- Time taken to allocate asset
- Correctness of Asset Indemnity Form
Collection Of Assets During Exit
- Time taken to inform HR for FFS
Stakeholder’s interactions
- AIF form submission to HR- weekly
- Coordinate with Configuration team for asset deployment.
- Co-ordinating with Employees for FNF-Full &
- Final of Exit Employees
- Internal Process
- To keep track of assets send for repairs and update the inventory
- Physical Stock verification fortnightly
- Provide replacement against the faulty/lost assets
- Remapping resigned employees' assets to new employees
- Provide assets to new employees by verifying stock in the branch/RO/HO within agreed TAT.
- To work on Quarterly Audit, IT Asset declaration from Branch &
- RO office
- All asset movements need to updated in Oracle Tool
- BLT Training of Onboarding of recent users need to update in Darwin Box
- Mailbox Monitoring and responding mails
- Some Ad-hoc requirements
Compliance to SLA/Policies/Processes
- Complete documentation (AIF) for the audi.
- No overdue items for the fixed assets audit crossed the timeline
Process Management/ Process Excellence
- Ensure required desktops and laptops are allotted to project teams within the given stipulated time for project.
- Quarterly come to the manager with some kind of current process which can be improve the existing process
- Innovation &
- Learning
- ITIL Training Completion
- Attending team building training &
- Swayam Mandatory training
- MINIMUM REQUIREMENTS OF KNOWLEDGE &
SKILLS
Educational
Qualifications
- Graduation in any stream
Experience Range (Years And Core Experience Type)
- 1 to 2 years of relevant experience, preferably in IT asset management
Certifications
- If required
Functional Skills
- Basic tracking and identification methodology
- Asset Management Procedures
- Knowledge of Oracle FA
Behavioral Skills
- Ability to co-ordinate with SPOCs
- Interpersonal skills
Competencies
- Communication and listening skills
- KEY INTERACTIONS
INTERNAL
EXTERNAL
- Responsible for managing and monitoring Ujjivan SFB‘s IT asset management system
- Responsible for capturing asset data, accurately record and update in a timely manner
- Responsible for acquiring and replacing IT assets.
- Responsible for maintaining IT asset inventory of the region
- Responsible for ensuring IT asset allocation against user requests and supervisor approvals
- Responsible for IT asset returns by users during exit
- Responsible for implementing Asset Management Procedures, to meet operational requirements to adhere to defined policies.
- Assets Requirement Details
Desktop with i5 configuration
Laptop with i5 configuration
Laptop with i7 configuration
MS office Email EP2 + ATP + Mvision Email Kiosk + ATP + Mvision + Archival
Email on phone
VPN
MS Team
Mobile
Bio Metric + MDM No
Yes
No
Yes
Yes
No
No
No
No
No
No
- Application Access Requirement Details
S.N.
Application Name
Access Required (Yes/No)
Type of Access/ Role (Read/Write/ Maker/Checker/Authoriser)
Remarks (If Any)
1
Oracle
Yes
Maker
2
3
4
5
PREPARED BY: Sirish.Kumar K
DATE: 16-12-2024
REVIEWED BY: KASHIF.MOHAMMAD, Kummamuru Harnath
DATE: 16-12-2024, 08-01-2025
LAST UPDATED BY: TM Team
DATE: 21-01-2025
📌 IT-Asset Executive (Noida)
🏢 Ujjivan Small Finance Bank
📍 Noida
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