Please read the JD carefully!!

Role: Accountant & Administrative Assistant

Experience: 2-3 years

Budget: 25k-30k

(zoho books mandatory experience)

Key Responsibilities:

- Accounting & Zoho Books Management

● Manage Zoho Books setup, Chart of Accounts, ledgers, taxes, and accounting records.

● Record and manage invoices, bills, expenses, journal entries, receipts, and payments.

● Perform bank and ledger reconciliations and resolve accounting discrepancies.

● Maintain accurate books of accounts with proper supporting documentation.

- Invoicing, Receivables & Payables

● Generate customer invoices and process vendor bills as per agreed terms.

● Track outstanding receivables, payables, and payment due dates.

● Follow up on customer payments and coordinate vendor payments after approval.

● Maintain receivables and payables ageing reports.

- MIS & Financial Reporting

● Prepare regular financial MIS reports covering revenue, expenses, collections, and outstanding payments.

● Monitor expenses against budgets and report significant variances.

● Assist in monthly financial closing and provide timely financial reports to management.

- Expense Management & Budgeting

● Track operating expenses, subscriptions, software licences, and recurring payments.

● Maintain expense records, verify supporting invoices, and ensure appropriate approvals.

● Assist with budgeting, expenditure monitoring, and identifying cost-saving opportunities.

- Treasury & Banking Operations

● Monitor bank balances, customer collections, and upcoming vendor payments.

● Assist with cash flow planning and fund availability tracking.





● Prepare payment schedules and instructions for approval and ensure timely bank reconciliation.

- Administration & Business Operations

· Manage office procurement, supplies, subscriptions, and routine administrative requirements.

· Coordinate with vendors, service providers, employees, and internal teams.

· Maintain records, contracts, invoices, and other administrative documents.

· Support the core team with operational follow-ups and business coordination.

· Ensure confidentiality, accuracy, and timely completion of assigned tasks.

Required Qualifications & Skills

Educational Qualification & Experience

· B.Com graduate with 2–3 years of relevant experience, OR

· CA Inter candidate with 1–2 years of relevant experience.

· Prior experience in a manufacturing or service-based organisation is preferred.

· Candidates must have practical experience in accounting operations and financial documentation.

Mandatory Zoho Books Expertise

.Hands-on working knowledge of Zoho Books is compulsory. The candidate should be able to independently:

· Configure Zho Books, including the Chart of Accounts and accounting masters.

· Create and manage customer invoices and vendor bills.

· Record journal entries, bank entries, receipts, and payments.

· Book expenses, purchases, sales, and other accounting transactions.

· Perform bank and ledger reconciliations.





· Generate receivables, payables, expense, and financial reports.

· Identify and correct accounting errors and maintain accurate books.

Candidates with only theoretical knowledge of Zoho Books will not be suitable for this role.

Advanced Excel & Google Sheets

Strong working knowledge of Excel and Google Sheets is required, including:

· VLOOKUP and XLOOKUP.

· Pivot Tables and Pivot Charts.

· SUMIF, SUMIFS, COUNTIF, and COUNTIFS.

· IF, IFERROR, and other logical functions.

· Data cleaning, sorting, filtering, and conditional formatting.

· MIS preparation, reconciliations, and reporting automation.

· Working with large datasets and preparing management-ready reports.

Communication & Professional Skills

· Valuable verbal and written communication skills.

· Ability to communicate professionally with customers and vendors.

· Strong follow-up, coordination, and organisational skills.

· High numerical accuracy and attention to detail.

· Ability to manage multiple responsibilities and meet deadlines. · Ownership mindset, integrity, confidentiality, and willingness to work independently.

Key Success Measures

· Accurate and timely accounting entries in Zoho Books.

· Timely generation of customer invoices and follow-up on collections.

· Accurate customer and vendor outstanding reports.

· Timely bank and ledger reconciliations.

· Reliable monthly MIS and expense reports.

· Proper tracking of budgets, subscriptions, and recurring expenses.

· Timely processing and tracking of approved vendor payments.

· Well-maintained accounting records and supporting documentation.

📌 Administrative Accountant (Delhi)
🏢 CAREERBLOC ~
📍 Delhi