Company: Paul and Shini Architects
Experience: Minimum 1 Year
Job Type: Full-time

Job Description

Paul and Shini Architects is looking for a responsible, detail-oriented, and well-organized Office Administrator to manage daily office operations and support financial and administrative activities. The ideal candidate must have a minimum of one year of relevant experience, valuable communication skills, and practical knowledge of financial management, including expense tracking, payment coordination, and maintaining financial records.

Key Responsibilities
Manage daily office administration and ensure smooth office operations.
Maintain financial records, invoices, bills, receipts, and payment documentation.
Track office expenses, monitor budgets, and maintain accurate expense reports.
Assist with cash flow monitoring, payment follow-ups, and accounts-related coordination.
Handle data entry, documentation, filing, and record management.
Manage phone calls, emails, correspondence, and client inquiries professionally.
Coordinate meetings, appointments, and internal schedules.
Monitor office supplies and coordinate with vendors and service providers.
Prepare administrative and basic financial reports for management.
Coordinate with the accounts team, project teams, and management as required.





Requirements
Minimum 1 year of experience in office administration or a similar role.
Good financial management skills, including expense tracking, budgeting, and maintaining financial records.
Basic knowledge of bookkeeping, invoices, bills, and payment management.
Proficiency in MS Office, particularly Excel, and email applications.
Solid organizational skills, accuracy, and attention to detail.
Good verbal and written communication skills.
Ability to multitask, prioritize responsibilities, and maintain confidentiality.
A responsible, proactive, and professional attitude.
Experience in an architectural firm, construction company, or a similar industry is an advantage.

What We Offer
A professional and collaborative working environment.
Opportunities to develop administrative and financial coordination skills.
The opportunity to work with a creative team of architects and design specialists.

How to Apply

Interested candidates can apply through Indeed by submitting their updated resume.

Become part of Paul and Shini Architects and contribute to the efficient management of our office operations and financial processes.

Work Location: In person

📌 Office Administrator Kochi
🏢 Paul & Shini Architects
📍 Kochi