Job Summary

We are looking for a proactive, organized, and people-oriented Event HR Executive to manage all human resource functions related to event operations. The ideal candidate will be responsible for recruiting, coordinating, and managing event staff while ensuring smooth communication, compliance, and workforce efficiency before, during, and after events.

Key Responsibilities1. Core Talent Acquisition & Permanent Hiring (35%)

- End-to-End Recruitment: Source, interview, and hire key permanent roles including Event Producers, Client Servicing Managers, Graphic Designers, Technical Production Leads, and Account Executives.
- Employer Branding: Build the company’s reputation as a top workplace for creative and event professionals through LinkedIn, campus drives, and industry networking.

2. Freelance & Ground Staff Management (35%)

- Grew & Freelancer Database: Build, maintain, and update an active database of vetted freelancers, stage managers, VIP liaisons, promoters, emcees, and ground logistics staff across key event cities.
- On-Site Staff Deployment: Coordinate with Event Directors to estimate headcount needs for upcoming events, draft shift rosters, and deploy trained ground staff on-site.
- Briefing & Protocol Training: Conduct pre-event orientation sessions on client etiquette, dress code, safety protocols, and emergency procedures for all on-site personnel.

3. Employee Engagement, Culture & Retention (15%)

- Workplace Culture: Foster a collaborative, high-energy work culture that prevents burnout in a high-stress, deadline-driven industry.
- Recognition & Incentives: Administer performance incentive programs, post-event celebrate-the-win sessions, and employee wellness initiatives.

4. HR Operations, Payroll & Compliance (15%)

- Onboarding & Offboarding: Streamline documentation, offer letters, NDAs, and smooth onboarding for all permanent and contract team members.
- Payroll & Vendor Settlements:



Coordinate with the finance department to process monthly salaries, track attendance/overtime during event peak seasons, and verify daily-wage/freelancer payouts.
- Compliance & Safety: Ensure compliance with local labor laws, workplace health and safety guidelines, and ground security protocols for off-site events.

Key Requirements & Qualifications

- Experience: 3–6 years of progressive HR experience, with at least 1–2 years in event management, media production, hospitality, PR, or creative agency environments.
- Education: Bachelor’s or Master’s degree in Human Resources (MBA HR / MHRM), Psychology, or Business Administration.
- Industry Knowledge: Deep understanding of the event ecosystem—specifically how to source specialized agency talent and manage temporary event crews.
- Soft Skills: Exceptional interpersonal, negotiation, and conflict-resolution skills; high emotional intelligence and calm composure under high-pressure event deadlines.
- Tools & Software: Experience with HRIS software, payroll tools, ATS (Applicant Tracking Systems), and Advanced Excel / Google Sheets for roster management.
- Flexibility: Willingness to occasionally work flexible hours or travel to major event sites during peak event seasons (e.g., corporate launch season, wedding season, or Navratri/festival activations).

What We Offer

- Competitive Compensation: Salary + Event Execution Bonuses.
- Dynamic Work Setting: Direct involvement in high-profile corporate summits, luxury weddings, and celebrity-managed events.
- Growth Opportunities: Fast-track leadership path as the company scales its operations to multi-city setups.
- Culture: Collaborative, young, creative, and fast-paced workplace culture.

Benefits

- Performance incentives
- Professional development opportunities
- Travel allowance (where applicable)
- Mobile reimbursement (where applicable)
- Career growth within the organization

Pay: ₹250,000.00 - ₹350,000.00 per year

Work Location: In person

📌 HR Executive (Ahmedabad)
🏢 Reva Eventpro
📍 Ahmedabad