Key responsibilities

A. GeM Tender Management

- Independently handle the complete tender submission process on the GeM Portal.

- Search, identify, download and thoroughly review relevant GeM Bids / Tenders.

- Understand and analyse GeM Bid Documents, ATC, STC, specifications, eligibility criteria and other tender conditions.

- Prepare and maintain Tender Compliance Checklists before bid submission.

- Ensure timely submission of technical and financial bids within the stipulated deadline.

- Handle GeM-related activities including:

- Bid participation and submission

- Bid clarification

- Bid amendments

- Reverse Auction (RA)

- Price negotiation

- Technical clarification

- Order acceptance

- Contract-related activities

- Post-order compliance

- Monitor GeM portal notifications, corrigendums, amendments and changes in tender conditions.

B.

Vendor

Assessment & Catalogue Management

- Handle GeM Vendor Assessment processes and coordinate with the concerned internal teams.

- Prepare and arrange documents required for Vendor Assessment.

- Coordinate with internal team members for required authorisations and supporting documents.

- Support Product Catalogue Creation, Uploading and Mapping on GeM.

- Coordinate for Product Approval, Brand/OEM Approval and other GeM-related requirements.

- Follow up on pending Vendor Assessment / Catalogue / Product Approval activities.

C.

Tender Document

Analysis & Bid Strategy

- Thoroughly analyse tender documents and identify:

- Eligibility criteria

- Technical specifications

- Qualification requirements

- Financial requirements

- Experience criteria

- Turnover requirements

- Past Performance requirements

- EMD requirements

- Security Deposit / Performance Bank Guarantee requirements

- Delivery requirements

- Testing / Inspection requirements

- Other special terms and conditions

- Prepare detailed Technical Compliance / Technical Matrix against tender specifications.

- Identify deviations, risks, gaps and critical compliance requirements before bid submission.

- Evaluate the overall tender prospect and provide inputs for bid / no-bid strategy.

- Highlight restrictive, ambiguous or commercially challenging tender clauses to the management.

- Prepare pre-bid queries / representations wherever required.

D.



Government E-Procurement Portal Tendering

- Independently handle tender submission on various Government / PSU e-procurement portals.

- Manage registration, document uploading, DSC-related requirements and tender submissions.

- Ensure that all required documents are correctly uploaded in the prescribed format and within the stipulated timeline.

- Monitor tender status, corrigendums, extensions, technical evaluation and financial bid opening.

- Maintain proper records of submitted tenders and supporting documents.

E. EMD Management & Follow-up

- Maintain records of EMD submitted against various tenders.

- Track EMD status after tender closure / award.

- Coordinate with Finance / Accounts / Banks for EMD-related documentation.

- Follow up with Government Departments / Tender Authorities for refund / release of EMD wherever applicable.

- Maintain an updated EMD tracking statement.

F. PBG / Security Deposit Management

- Coordinate and manage Performance Bank Guarantee (PBG) requirements on GeM and other Government portals.

- Coordinate with Finance / Banking teams for timely issuance and submission of PBG.

- Upload / submit PBG and related documents as per tender / GeM requirements.

- Maintain PBG validity, expiry and renewal records.

- Follow up for release / discharge of PBG / Security Deposit after successful completion of the order / contract.

G. Work Order & Post-Order Activities

- Handle all tender-related activities after receipt of the Work Order / GeM Order.

- Review purchase orders / GeM contracts and identify important contractual obligations.

- Maintain order-wise documentation and compliance records.

- Coordinate with internal departments for execution-related requirements.

- Monitor delivery, inspection, acceptance and other contractual documentation.

- Follow up with Government customers for pending documents, acceptance certificates and other requirements.





- Coordinate for closure of completed orders and contracts.

H. Past Performance & Work Experience Certificates

- Follow up with Government Departments / PSUs / Authorities for obtaining:

- Past Performance Certificates

- Work Experience Certificates

- Completion Certificates

- Performance Certificates

- Satisfactory Performance Certificates

- Order Completion / Acceptance Certificates

- Maintain an updated database of certificates received against completed Government orders.

- Ensure certificates contain relevant order details, product description, quantity, value, completion status and other required information wherever applicable.

I.

Tender

Eligibility & Compliance

- Prepare detailed Tender Eligibility Checklists before submission.

- Verify all mandatory documents and certifications.

- Ensure compliance with tender-specific requirements.

- Identify missing / expired documents and coordinate with respective departments for timely availability.

- Maintain standard document folders and tender-wise documentation.

- Ensure zero omission of mandatory documents during bid submission.

J. Documentation & MIS

- Prepare and maintain tender-related MIS and trackers, including:

- Tender Opportunity Tracker

- Bid Submission Tracker

- EMD Tracker

- PBG / SD Tracker

- Work Order Tracker

- Past Performance Certificate Tracker

- Work Experience Certificate Tracker

- Tender Status Tracker

- Order Closure Tracker

- Maintain systematic soft-copy and hard-copy records of tender documents.

- Prepare management reports and periodic tender status updates.

K. Correspondence & Letter Drafting

- Draft professional letters / emails to Government Departments, PSUs, GeM Authorities and other tendering organisations.

- Prepare letters related to:

- Tender clarifications

- Pre-bid queries

- Extension requests

- EMD refund

- PBG / SD release

- Work Order-related matters

- Delivery / completion-related communication

- Past Performance Certificates

- Work Experience Certificates

- Technical / commercial representations

- Ensure proper professional communication and timely follow-up with Government authorities.

If interested, you can share your resume to [email protected]

📌 Tender Executive Government Tenders (Mumbai)
🏢 Mafatlal Industries
📍 Mumbai