: Payroll & Bookkeeping Specialist

About our client

Our client is a Toronto-based accounting practice providing bookkeeping and advisory services to established Canadian businesses. They specialize in complex bookkeeping cleanups and multi-entity structures, and they build the financial systems that support their clients' growth. Their practice is led by a founder with more than 30 years of experience, and they serve clients across Canada.

Role Overview

We are seeking an experienced Payroll & Bookkeeping Specialist to join the team in a remote, full-time role. Payroll is the primary focus of the role, including bi-weekly payroll for a client with 500 employees. The role also covers the full cycle of bookkeeping across multiple client companies and requires a high level of accuracy and independence.

Key Responsibilities

Payroll (Primary Focus)

- Process bi-weekly payroll for 500 employees, ensuring accurate calculations and timely processioning

- Enter and maintain payroll updates, including new hires, terminations, pay rate changes, deductions and other adjustments

- Calculate and process regular earnings, overtime, vacation pay, statutory holiday pay, bonuses, retroactive payments, and authorized deductions, as applicable

- Prepare and issue Records of Employment and support year-end payroll reconciliation, T4 preparation, and related reporting.

- Review payroll for errors and discrepancies prior to finalization

Email Monitoring and Client Communication

- Monitor the designated inbox and respond promptly to inquiries from clients and their employees

- Provide verified, accurate information in all replies

- Maintain transparent, professional written communication

Full-Cycle Bookkeeping

- Manage accounts receivable and accounts payable

- Perform bank, credit card and account reconciliations

- Maintain accurate, up-to-date books for multiple companies in QuickBooks Online and QuickBooks Desktop





- Support month-end close and prepare records for year-end

- Utilize cloud accounting tools such as Quick Books Online, Dext

Qualifications

- 6 years of experience with payroll and QuickBooks Desktop/ QuickBooks Online, including high-volume payroll in QuickBooks Desktop

- Experience managing books for multiple companies in QuickBooks Online

- Strong proficiency in English, both written and verbal

- Proficiency in Microsoft Excel (VLOOKUPs, pivot tables, etc.) and Dropbox

- Experience with cloud accounting tools such as Dext

- Strong attention to detail, accuracy and reliability

- Ability to work independently and meet payroll deadlines

Nice to Have

- Experience using AI tools such as Claude to support daily work

Work Arrangement

- Location: Remote

- Hours: Full-time

- Time zone: 6:30 PM – 2:30 AM Eastern Time (ET), with flexibility

- Holidays: This role may require working some Canadian statutory holidays

Pay: ₹80,000.00 - ₹90,000.00 per month

Benefits

- Leave encashment
- Paid sick time
- Paid time off
- Work from home

Application Question(s):
- How many years of professional experience do you have in payroll processing and bookkeeping? 6–8 years / 9 years
- Do you have hands-on experience processing Canadian payroll? Yes/No
- What is the maximum number of employees you have independently handled in a single payroll cycle? Below 50 / 50–100 / 101–250 / 251–500 / 500
- How would you rate your proficiency in QuickBooks Desktop and QuickBooks Online? Beginner / Intermediate / Advanced / Expert
- Do you have experience managing full-cycle bookkeeping for multiple companies using QuickBooks Online? companies using QuickBooks Online? Yes / No
- Are you proficient in Microsoft Excel, including VLOOKUPs and Pivot Tables? Yes / No
- Are you comfortable working full-time in the Eastern Time (ET) time zone, including occasional Canadian statutory holidays when required? Yes / No

Work Location: Remote

📌 Sr. Payroll & Bookkeeping Specialist (India)
🏢 Pkace Solutions Private
📍 India