11Role & responsibilities :

This is for Third Party Payroll

Sr. Executive -Marketing & Sales Support-International Business

- Expense Management

- Scrutinise and validate advance/forex requests from Country Managers against approved activity plans, budgets and policy limits. Ensure no advance is released without complete approvals and justification
- Authorise requests for fund release through Treasury and maintain a country-wise advance register.

Prepare monthly provisions for Country manager expenses and submit the details with Booking and Finance team
- Advance Closure & Settlement

- Review and approve closure documents against the activity advance
- Identify deviations, excess spends or unsupported claims, and drive recovery or adjustment
- Maintain oversight over advances and ensure timely settlement of all advances and flag long-outstanding items to management.

3. 3P Salaries, Office Rent, Commission Management
- Verify debit note details against supporting documentation. Validate secondary commission calculations as per agreed terms.
- Review:

1. Third-party salary charges (payroll/service agreements)
2. Office rent charges (lease agreements/invoices)
3. Incentive payments (approved performance sheets)
4. Prepare monthly provision statements for Third-party salary / rent / consultancy, Secondary sales commission and submit the details with Booking and Finance team.

4. Documentation Governance
- Define and enforce the documentation checklist for medico-marketing activities (CMEs, RTMs, promotional activities, marketing expenses, etc.)
- Verify the completeness, authenticity and compliance of all supporting documents
- Maintain country-wise trackers with transparent ageing and escalation of pending documentation.
- Collaborate with marketing, compliance teams in development of medico marketing activity digital workflow.. 5. Distributor Debit Note Verification
- Verify distributor debit notes against approved activity records and supporting evidence




- Reject or hold debit notes that are non-compliant, duplicated or unsupported

5. Approvals, Legal & Payment Control
- Secure closure approvals from Cluster Heads and Finance for advances and debit notes
- Ensure the DOA is followed
- Ensure agreements are validated by Legal before any payment is processed
- Process PR/PO and payments as per company procedures, with full approval traceability
- Liaise with Legal for agreement validation and documentation.
- Maintain updated records of vendor and service agreements.
- Track the contract validity and expiry dates.
- Notify Legal Team and Country Manager before expiry of the agreement
- Ensure timely initiation of renewals.
- Maintain compliance documentation for audit readiness.

6. Reconciliation & Financial Closure
- Reconcile advances, debit notes and payments country-wise on a monthly basis
- Ensure every approved activity is fully closed in the books, with no open or unexplained balances

7. Audit, Compliance & Internal Controls
- Act as the single point of contact for internal and statutory auditors on marketing activity spends
- Prepare audit files and respond to queries and observations within agreed timelines
- Identify control gaps and recommend process improvements to strengthen governance
- Maintain complete, retrievable records for compliance and audit always
- Based on operational gaps identified provide periodic feedback to country and marketing managers to ensure medico marketing processes remain compliant with policy requirements.

8. MIS & Reporting
- Publish periodic MIS on advances outstanding, closures, ageing, debit notes and spend by country/cluster
- Highlight risks, exceptions and non-compliance to the Head Marketing, IB

Qualifications & Experience
- Graduate/Postgraduate in Commerce, Finance or Business Administration
- 58 years of experience in marketing operations, sales administration, accounts payable or internal audit
- Hands-on experience with SAP or similar ERP systems
- Exposure to international/multi-country operations is an advantage

Preferred candidate profile

📌 Sr. Executive Marketing & Sales Support (Mumbai)
🏢 Selective Global Search
📍 Mumbai