JOB DESCRIPTION Position: Executive Assistant to Managing Director (MD)

Department: Administration / Management
Reporting To: Managing Director (MD)
Experience: 3–7 Years
Qualification: Graduate in any discipline; MBA or relevant qualification preferred.
Industry: Manufacturing / Corporate

1. Job Purpose

To provide high-level administrative, organizational, and executive support to the Managing Director. The role involves managing schedules, coordinating meetings, handling confidential information, preparing reports, and ensuring smooth communication between the MD, departments, clients, and other stakeholders.

2. Key Responsibilities

A. Executive Support

- Manage the MD's daily schedule, appointments, meetings, and calendar.
- Coordinate internal and external meetings and business appointments.
- Prepare meeting agendas, presentations, minutes of meetings, and follow-up action points.
- Remind the MD of important deadlines, commitments, and scheduled activities.
- Handle phone calls, emails, correspondence, and official communications.

B. Administrative Management

- Prepare letters, reports, presentations, and other official documents.
- Maintain confidential records, files, and important business documents.
- Organize business travel, hotel bookings, transportation, and travel itineraries.
- Manage office administration and coordinate with relevant departments.
- Ensure timely completion of assigned tasks and follow up with concerned personnel.

C. Coordination with Departments

- Coordinate with Production, Purchase, Sales, Finance, HR, Quality, and other departments.




- Collect daily, weekly, and monthly reports from various departments.
- Follow up on important management decisions and pending action items.
- Track departmental targets, project progress, and deadlines.
- Escalate critical issues to the MD for timely decisions.

D. MIS and Reporting

- Prepare daily, weekly, and monthly management reports.
- Compile production, sales, inventory, purchase, and other operational data as required.
- Prepare Excel reports, PowerPoint presentations, and management dashboards.
- Maintain records of meetings, decisions, and action plans.
- Support the MD in reviewing business performance and operational activities.

E. Confidentiality and Professional Conduct

- Maintain strict confidentiality of business, financial, employee, and management information.
- Handle sensitive documents and communications professionally.
- Exercise discretion while dealing with senior management, clients, vendors, and business associates.
- Ensure timely and accurate communication on behalf of the MD.

3. Required Skills

- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Proficiency in MS Office, particularly Excel, Word,



and PowerPoint.
- Good coordination, follow-up, and problem-solving skills.
- Ability to prepare MIS reports and management presentations.
- Strong attention to detail and accuracy.
- Ability to multitask and work under pressure.
- Professional attitude, integrity, and confidentiality.
- Good interpersonal skills and the ability to coordinate with senior management.

4. Preferred Experience

- Experience working directly with a Managing Director, CEO, or senior management.
- Experience in a manufacturing or industrial organization.
- Knowledge of production processes, inventory, purchase, sales, and business operations.
- Experience preparing management reports and coordinating with multiple departments.

5. Key Performance Indicators (KPIs)

- Timely management of the MD's calendar and appointments.
- Accuracy and timely submission of MIS reports.
- Timely follow-up and closure of assigned action items.
- Effective coordination between departments.
- Accuracy of documentation and meeting minutes.
- Confidential handling of business information.
- Timely completion of tasks assigned by the MD.

6. Personal Attributes

- Trustworthy and highly responsible.
- Proactive and solution-oriented.
- Well-organized and disciplined.
- Professional in appearance and communication.
- Capable of handling confidential matters independently.
- Adaptable to manage changing priorities and urgent requirements.

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Executive Assistant to Director (Delhi)
🏢 Essel Foundries P
📍 Delhi