1. Job Summary

We are looking for a well-organised, presentable and responsible Receptionist cum Secretary to manage front-office operations, provide administrative support to management and coordinate day-to-day office activities.

The candidate should possess good communication skills, basic computer knowledge and the ability to handle multiple administrative responsibilities efficiently.

1. Key Responsibilities

A. Reception &

- Front Office Management

- Welcome and attend to visitors, clients and business associates.

- Handle incoming and outgoing telephone calls professionally.

- Maintain visitor registers and appointment schedules.

- Coordinate client meetings and conference room arrangements.

- Receive and distribute courier, postal and other office documents.

B. Secretarial &

- Management Support

- Manage the management's daily appointments and schedules.

- Handle emails, correspondence and follow-up communications.

- Prepare letters, quotations, reports and other office documents.

- Maintain confidential files, records and documentation.

- Coordinate meetings and prepare meeting minutes when required.

- Remind management about important appointments and pending tasks.

C.

Office

Administration

- Maintain office records, stationery and inventory.

- Coordinate with housekeeping and office maintenance staff.

- Monitor office requirements and ensure smooth daily operations.

- Coordinate with vendors, clients and employees.

- Maintain employee attendance and basic administrative records.

D. Documentation &





- Computer Operations

- Prepare documents using MS Word and Excel.

- Handle email communications and internet-based office work.

- Maintain digital and physical filing systems.

- Assist with basic data entry, scanning, printing and documentation.

- Support HR and accounts teams with administrative documentation when required.

1. Required Qualifications

- Minimum qualification: Any Degree / Diploma.

- 13 years of experience in reception, secretarial or administration roles preferred.

- Good knowledge of MS Office (Word, Excel and PowerPoint).

- Basic knowledge of email and internet operations.

- Good English communication skills.

- Knowledge of Tamil is essential
- Hindi is an added advantage.

1. Required Skills

- Excellent verbal and written communication.

- Qualified attitude and pleasant personality.

- Good telephone etiquette.

- Strong organisational and multitasking skills.

- Time management and coordination abilities.

- Confidentiality and attention to detail.

- Ability to work independently.

1. Working Conditions

- Working hours: As per company policy.

- Working days: Monday to Saturday / As per company policy.

- Work location: Chennai.

- Reporting to: Head / Management.

1. Salary

Salary: As per experience and company norms.

1. Preferred Candidate

A smart, active, disciplined and trustworthy candidate who can independently manage front-office responsibilities while providing effective secretarial and administrative support to management.

📌 Receptionist (Chennai)
🏢 Easygo
📍 Chennai