Billing Executive

Job Summary

The Billing Executive is responsible for the accurate and timely preparation, verification, and processing of customer invoices. This role maintains billing records, resolves discrepancies, and works closely with internal departments and customers to support efficient billing, account reconciliation, and payment processes.

Key Responsibilities

A. Core Responsibilities

- Prepare, review, and issue customer invoices, credit notes, debit notes, and related billing documents.
- Verify billing information against contracts, purchase orders, delivery records, service reports, and other supporting documentation.
- Ensure billing documentation complies with company policies, customer requirements, and applicable tax regulations.
- Maintain accurate customer account details and billing records in the company’s ERP system.
- Monitor invoice submissions, payment due dates, outstanding balances, and billing status.
- Investigate and resolve invoice discrepancies, rejected invoices, and customer billing queries.
- Coordinate with the Accounts, Sales, Operations, and Customer Service teams to confirm billing data and supporting documents.
- Prepare billing reports and assist with account reconciliations and month-end closing activities.
- Maintain the confidentiality and security of financial and customer information.

B. Additional Essential Responsibilities

- Assist with customer account reconciliations and follow up on overdue invoices, as required.
- Prepare periodic reports covering invoices issued, pending billing, collections, adjustments, and outstanding balances.




- Maintain organized digital and physical records to support audits and internal reviews.
- Identify recurring billing issues and recommend improvements to billing procedures.
- Provide billing documentation and supporting records for internal and external audits.
- Undertake other billing and finance-related duties as assigned.

Required Qualifications

- Bachelor’s degree or diploma in Accounting, Finance, Commerce, or a related discipline; equivalent relevant experience may be considered.
- Two to four years of relevant experience in billing, invoicing, accounts receivable, or a similar finance role.
- Advanced proficiency in Microsoft Excel, including formulas, lookup functions, PivotTables, and data analysis and reporting.
- Practical experience using ERP systems to process invoices, maintain billing records, and retrieve financial information.
- Good understanding of accounting principles and billing documentation.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines with a high degree of accuracy.

Key Competencies

- Solid attention to detail and commitment to accuracy
- Advanced Excel and reporting capability
- ERP system proficiency
- Analytical thinking and numerical aptitude
- Effective problem solving and discrepancy resolution
- Strong organization and time management
- Professional communication and cross-functional collaboration
- Customer-focused approach
- Integrity and discretion in handling confidential information

Pay: From ₹14,000.00 per month

Benefits:

- Health insurance
- Leave encashment
- Paid sick time

Work Location: In person

📌 Billing Executive (Kolathur)
🏢 CDN Agencies
📍 Kolathur