- Department: Procurement
- Reports to: MD
- Location: Kolkata Head Office
- Team: Procurement Executive · MRO Buyer (Engineer)

Purpose: Make sure everything Crystal buys - goods, services and project works goes through one controlled route: registered vendors, a tested price, approval before ordering, receipt with evidence and a clean close. Buying stays separate from paying.

Responsibilities:

Run the function daily

- Transparent the procurement board every day: indents awaiting RFQ, comparatives due, pending PRs, overdue orders, emergency buys.
- Close or assign escalations from sites, Accounts and vendors the same day.
- Take up GRNs pending over 7 days with the site and Accounts at the weekly team review.
- Emergency buys: urgent payment cleared the same day, post-facto PR within 48 hours. Keep petty buys within site limits and trace repeat emergencies to their cause.

Buy Right

- Deliver material by the required-by date; every indent, PR and PO carries category, budget head, CAPEX/revenue and client-recoverable flags.
- Price-test every purchase (comparative or live rate contract); single source only with written justification.
- Post the PR within 1 working day of finalisation.
- Get the user department's technical clearance before ordering technical or safety-critical items.
- Send value or scope increases back for approval; close orders before releasing retention or PDC.

Controls and security

- Order only from vendors active in the vendor master (CL-08 documents and bank check cleared).
- Pay no advance unless clearance is on record and a bank guarantee or PDC is logged.
- Pay vendor bank-detail changes only after callback by the second named person outside Procurement.

Vendors and contracts

- Renew or decide rate contracts and AMCs before expiry (60-day alert); those above threshold go to the A&F; Head.
- Review every vendor half-yearly (continue, warn, renew, re-tender or exit); deactivate poor or unneeded vendors.
- Keep vendors' MSME and statutory status current to meet the 45-day MSME payment rule.




- Close audit findings on date; every order file shows comparative, approval and receipt evidence.

Stores, systems and improvement

- Make sure every stocked item has min-max and reorder levels set yearly, through the MRO Buyer (who owns stores).
- Sell scrap at a tested rate, with money received before material leaves.
- Own the Procurement tool and classification lists; every purchase runs through the tool.
- Set the standard, tool and calendar for Site Procurement Executives, and co-rate them with the Site Lead.
- Run the annual category spend review (single-source risks, items for rate contract, each with owner and date).
- Report speed, price tested, emergency share and contract status to the MD monthly; deliver one improvement each quarter.

Lead the team

- Every team member knows their role card, targets and priorities; hold the weekly team review.
- Hold monthly one-on-ones, review performance on the PMS calendar, and start improvement plans early.
- Keep a development plan for each direct report; recognise and retain strong performers; keep a ready backup for every critical seat, including this one.
- Fill open seats with HR, induct new joiners well, and handle attendance and discipline fairly and on time.
- Make sure the Procurement Executive and MRO Buyer can cover for each other. The MRO Buyer is co-rated with the Head - Maintenance & Plant Operations.

Important NOTE: Candidates who do not have experience in MRO, Capex/Opex and handling multiple sites by sitting at Head Offcie, please do not apply. Only B.tech in Mechanical or Electrical Engineering can apply. Pay: ₹400,000.00 - ₹800,000.00 per year

Benefits

- Health insurance
- Provident Fund

Application Question(s):
- How many years of experience in MRO?
- How many years of experience do you have in Capex/Opex?
- Do you hold B.Tech in Mechanical or Electrical Enginnering?
- Do you have experience in handling multiple sites while sitting in the Head Office?
- What is your Current CTC per annum?
- What is your Expected CTC per annum?
- What is your Notice Period?

Work Location: In person

📌 Procurement/Purchase Manager (Kolkata)
🏢 Crystal Group
📍 Kolkata