Position: Floor Supervisor – Head Office

Department: Administration / Facilities Management
Location: Head Office, Pune
Industry: Infrastructure / EPC / Construction
Reporting To: Manager – HR & Administration
Employment Type: Full-Time
Experience: 2–5 Years
Qualification: Graduate in any discipline; Diploma in Hotel Management, Facility Management or Administration will be an added advantage.

1. Job Purpose

To ensure smooth, disciplined and effective day-to-day functioning of the Head Office by supervising office facilities, housekeeping, pantry services, workplace discipline, maintenance activities and administrative support services.

The Floor Supervisor will be responsible for maintaining a clean, organised, professional and employee-friendly office environment while ensuring effective coordination with employees, vendors, housekeeping staff, security personnel and the HR & Administration team.

2. Key Roles & Responsibilities

A. Office Floor Management

- Supervise overall day-to-day activities and functioning of the assigned office floor.
- Ensure all workstations, cabins, meeting rooms, reception areas and common spaces are clean and tidy.
- Monitor employee seating arrangements and ensure proper utilisation of office space.
- Ensure meeting rooms are properly arranged before scheduled meetings.
- Monitor adherence to office discipline, cleanliness and workplace etiquette.
- Ensure office infrastructure, furniture, electrical fittings and other facilities are maintained properly.

B. Housekeeping & Cleanliness

- Supervise housekeeping staff and allocate daily cleaning responsibilities.




- Ensure regular cleaning of workstations, cabins, washrooms, pantry, corridors and common areas.
- Conduct routine floor inspections and maintain housekeeping checklists.
- Ensure proper disposal of waste and maintenance of hygiene standards.
- Monitor housekeeping staff attendance, punctuality and performance.
- Immediately report any major housekeeping or hygiene-related issues to the Administration Department.

C. Pantry & Hospitality Management

- Ensure timely availability of tea, coffee, drinking water and other pantry requirements.
- Monitor pantry staff and ensure cleanliness of pantry equipment and utensils.
- Coordinate arrangements for management meetings, guest visits and official events.
- Ensure proper hospitality arrangements for directors, management personnel, clients and visitors.
- Monitor pantry consumables and maintain stock records.

D. Maintenance & Facility Management

- Monitor functioning of air conditioning, lighting, electrical systems, plumbing, internet-related infrastructure and office equipment.
- Coordinate with maintenance technicians and external service providers for timely resolution of complaints.
- Maintain a record of maintenance requests and their closure status.
- Report breakdowns,



damages and safety-related concerns immediately.
- Ensure preventive maintenance activities are carried out as per schedule.

E. Employee & Visitor Coordination

- Assist employees with routine administrative and facility-related requirements.
- Coordinate with the reception team for visitor movement and meeting arrangements.
- Ensure visitors are attended to professionally and directed to the concerned departments.
- Support HR & Administration in implementing office policies and maintaining workplace discipline.
- Assist in office celebrations, employee engagement activities and management events.

F. Inventory & Vendor Coordination

- Maintain records of housekeeping materials, pantry consumables and other floor-level administrative supplies.
- Monitor consumption and raise timely replenishment requests.
- Coordinate with vendors for housekeeping, maintenance, pest control and other facility-related services.
- Verify the quality of services delivered by vendors.
- Report shortages, wastage or discrepancies to the Administration Department.

G. Safety & Security

- Ensure fire extinguishers, emergency exits and common safety facilities remain accessible.
- Ensure employees and visitors follow applicable office safety protocols.
- Report electrical hazards, water leakage, damaged furniture and other potential risks immediately.
- Coordinate with security personnel for access control and visitor management.
- Assist during emergency situations and evacuation procedures.

Pay: ₹20,000.00 - ₹50,000.00 per month

Work Location: In person

📌 Floor Supervisor (Pune)
🏢 Sonai Infrastructure
📍 Pune