Position: Office Administrator – HR, Administration & Operations

We are looking for a highly organised, proactive and competent Office Administrator to oversee the overall administration, HR coordination and day-to-day operations of the company's three office locations.

The candidate will be responsible for coordinating between offices, managing administrative and HR activities, maintaining financial and office records, handling travel arrangements and ensuring smooth overall operations.

Key Responsibilities

1. Office Administration & Coordination

- Oversee day-to-day administrative operations across all three offices.
- Ensure smooth coordination between different office locations.
- Manage office facilities, housekeeping, maintenance, stationery and infrastructure.
- Coordinate with vendors, service providers and external agencies.
- Monitor administrative expenses and maintain proper records.

2. HR Coordination

- Coordinate recruitment, interviews and joining formalities.
- Handle employee onboarding, documentation and exit formalities.
- Maintain employee records, attendance and leave records.
- Coordinate payroll inputs and other HR-related activities.
- Assist in implementing HR policies and employee communication.

3. Bookkeeping & Documentation

- Maintain accurate books of accounts and day-to-day financial records.
- Handle bookkeeping, expense tracking, petty cash and reconciliations.
- Maintain bills, invoices, vouchers and payment records.
- Coordinate with the accounts team and external accountants for financial documentation.
- Prepare and maintain expense statements and administrative reports.

4. Travel & Logistics Management

- Handle domestic and international travel arrangements.
- Coordinate flight bookings, hotel reservations and local transportation.
- Manage travel itineraries, expense statements and related documentation.

5. MIS, Reporting & Presentations

- Prepare management reports,



MIS and data summaries.
- Create skilled PowerPoint presentations for management and business requirements.
- Maintain and analyse data using MS Excel.
- Prepare spreadsheets, trackers, reports and other business documents.
- Ensure accuracy and timely submission of reports.

6. General Coordination

- Coordinate meetings, appointments and official visits.
- Handle internal and external correspondence.
- Maintain important company records, agreements and documents.
- Provide administrative support to management.
- Take ownership of day-to-day operational requirements across all offices.

Required Qualifications & Skills
- Graduate in any discipline; commerce background preferred.
- 4–7 years of relevant experience in administration, HR coordination and office operations.
- Excellent working knowledge of MS Excel, including formulas, data management, reports and MIS.
- Excellent PowerPoint skills with the ability to create professional presentations.
- Strong working knowledge of MS Office (Word, Excel, PowerPoint and Outlook).
- Good bookkeeping and accounting skills.
- Familiarity with Tally or other accounting software will be an advantage.
- Excellent written and verbal communication skills.
- Strong organisational, coordination and follow-up abilities.
- Ability to independently manage multiple responsibilities and office locations.

Key Expectation The candidate must be a hands-on, multi-skilled professional capable of independently managing the overall administration, HR coordination, bookkeeping, reporting, travel and operational requirements of all three offices. The person should be organised, detail-oriented, computer-proficient and comfortable working directly with management.

Application Question(s)

- what is your current CTC? (Monthly)
- What is your notice period?
- Are you currently in Delhi NCR region?
- Are you willing to travel to all office units according to job needs?

Work Location: In person

📌 Office Administrator (Delhi)
🏢 WB Electronics India
📍 Delhi