Job Description – Executive Assistant (EA) + Admin

Hiring

Full-Time

Job Title: Executive Assistant (EA) + Admin

Location: Surat, Gujarat

Experience: Minimum 2+ Years

Employment Type: Full-Time

Job Overview

We are looking for a well-organised, proactive, and responsible Executive Assistant (EA) + Admin to support management with daily administrative and executive activities. The candidate will be responsible for managing schedules, coordinating meetings, handling documentation, tracking tasks, and ensuring smooth office operations.

The ideal candidate should have excellent communication, coordination, and follow-up skills, along with the ability to handle multiple responsibilities independently.

Key Responsibilities

1. Executive Assistance

- Manage management's calendar, appointments, meetings, and schedules.

- Coordinate meetings and send timely reminders.

- Provide day-to-day administrative support to management.

2. Task Management & Follow-ups

- Track pending tasks and ensure timely completion.

- Follow up with employees, vendors, and external parties.

- Maintain task trackers and share regular updates with management.

3. Office Administration

- Manage daily office administrative activities.

- Coordinate with vendors and service providers.





- Monitor office supplies and other administrative requirements.

4. Documentation & Reporting

- Maintain important documents, records, reports, and trackers.

- Prepare presentations and reports as required.

- Ensure proper filing and documentation.

5. Coordination & Communication

- Coordinate with management, employees, clients, and vendors.

- Handle professional communication and follow-ups.

- Support interdepartmental coordination.

6. Travel & Event Coordination

- Arrange business travel, hotel bookings, and meeting schedules.

- Assist in organising business meetings and company events.

Required Skills & Qualifications

- Minimum 2+ years of experience as an Executive Assistant, Personal Assistant, Admin Executive, or in a similar role.

- Excellent verbal and written communication skills.

- Good knowledge of MS Office (Excel, Word, PowerPoint) and Google Workspace.

- Robust organisational, coordination, and follow-up skills.

- Ability to multitask and manage priorities effectively.

- Good problem-solving and time-management abilities.

- Professional attitude with attention to detail.

- Ability to maintain confidentiality and work independently.

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Executive Assistant (EA) + Admin (Surat)
🏢 Qelvanta Solutions
📍 Surat