We are looking for a proactive and organized HR Executive to support the HR Manager in day-to-day HR activities. The role will provide hands-on exposure across recruitment, onboarding, employee documentation, HR operations, employee engagement and learning & development.
The candidate should have good communication and coordination skills, attention to detail, and a willingness to learn and take ownership of assigned HR activities.
Key Responsibilities
Recruitment & Hiring
- Coordinate the recruitment process for various positions.
- Source candidates through job portals, references and other channels.
- Conduct initial telephonic screening and shortlist candidates.
- Coordinate interview schedules with candidates and hiring managers.
- Maintain candidate trackers and recruitment records.
- Follow up with candidates until joining.
Onboarding & Employee Documentation
- Coordinate joining formalities and onboarding activities.
- Prepare and maintain employee documents and records.
- Assist with offer letters, appointment letters and other HR letters.
- Coordinate induction and joining formalities.
- Ensure employee records are updated accurately.
HR Operations
- Support attendance and leave management.
- Assist with Keka updates, regularization and employee data.
- Maintain HR trackers, reports and employee files.
- Support payroll-related data preparation and coordination.
- Assist with routine HR and administrative activities.
Employee Engagement & Grievance Support
- Support employee engagement activities and team initiatives.
- Coordinate with employees regarding routine HR queries.
- Assist the HR Manager in addressing employee concerns and grievances.
- Maintain proper records of employee-related matters.
Learning & Development
- Coordinate training sessions and maintain training records.
- Schedule meetings, training and development sessions.
- Follow up with employees and managers regarding training activities.
- Support onboarding and other learning initiatives.
Required Skills
- Good verbal and written communication skills.
- Basic understanding of HR processes and recruitment.
- Positive coordination and follow-up skills.
- Working knowledge of MS Excel and MS Office.
- Ability to maintain confidentiality of employee information.
- Good organizational and time-management skills.
- Positive attitude and willingness to learn.
- Ability to manage multiple HR activities and meet deadlines.
Preferred Candidate
- MBA/PGDM in HR or BBA/B.Com/graduate with relevant HR experience.
- 2-4 years of experience in HR, recruitment or HR operations.
- Candidates with internship experience in recruitment/HR operations can also be considered.
Key Success Areas
- Timely recruitment coordination and candidate follow-up.
- Smooth onboarding and joining documentation.
- Accurate maintenance of HR records and trackers.
- Timely support in attendance, leave and HR operations.
- Effective coordination of training and employee engagement activities.
- Ability to gradually take ownership of routine HR activities and reduce the operational workload of the HR Manager.