Department: Human Resources

Designation: HR Executive

Reporting To: HR Manager / HR Operations Lead

Employment Type: Full-Time

Experience - 2+ years

Job Overview

We are looking for a proactive, organized, and detail-oriented HR Executive to manage and support the end-to-end Human Resource functions of the organization. The role involves handling the complete employee lifecycle, including talent acquisition, onboarding, employee engagement, HR operations, payroll coordination, performance management, employee relations, and statutory compliance.

The ideal candidate should have strong communication and interpersonal skills, the ability to manage multiple HR activities efficiently, and a good understanding of HR policies and processes.

Key Responsibilities1. Recruitment & Talent Acquisition

- Manage end-to-end recruitment activities, from understanding manpower requirements to candidate onboarding.
- Coordinate with department heads and hiring managers to understand job requirements.
- Prepare and publish job postings across relevant recruitment platforms.
- Screen resumes, shortlist candidates, and conduct initial HR screening interviews.
- Schedule and coordinate interview rounds with respective departments.
- Manage candidate communication, interview feedback, offer discussions, and salary negotiations.
- Ensure timely closure of open positions and maintain recruitment trackers and reports.
- Build and maintain a strong candidate database for future hiring requirements.

1. Employee Onboarding & Offboarding

- Manage the complete onboarding process, including documentation, verification, and joining formalities.
- Coordinate induction and orientation programs for new employees.
- Ensure employees are familiar with company policies, procedures, and workplace guidelines.
- Maintain employee records and ensure proper documentation.
- Handle employee exit formalities, including resignation acceptance, notice period tracking, clearance, knowledge transfer, and Full & Final settlement coordination.
- Conduct exit interviews and document employee feedback.

1. HR Operations & Employee Lifecycle Management

- Maintain and update employee master data, personnel files, and HR documentation.
- Manage employee attendance, leave, work-from-home, on-duty, and regularization requests.
- Monitor employee attendance and ensure timely submission of attendance and leave records for payroll processing.
- Handle employee queries related to HR policies, salary, attendance, leave, and other HR matters.




- Implement and communicate HR policies and procedures across the organization.
- Ensure smooth execution of day-to-day HR operations.

1. Payroll & Statutory Compliance

- Coordinate monthly payroll processing by collecting and verifying attendance, leave, LOP, incentives, deductions, and other payroll inputs.
- Verify payroll data and coordinate with the Finance/Accounts team to ensure timely salary disbursement.
- Maintain payroll records, salary structures, and employee compensation details.
- Handle payroll-related employee queries and clarifications.
- Coordinate statutory compliance activities, including PF, ESI, Qualified Tax, TDS, and other applicable statutory requirements.
- Maintain statutory records, employee declarations, and compliance documentation.
- Assist in preparing payroll reports, salary statements, and other required reports.

1. Employee Engagement & Welfare

- Plan and execute employee engagement activities, celebrations, events, and team-building initiatives.
- Organize employee birthday celebrations, work anniversaries, festivals, and other organizational events.
- Conduct employee feedback sessions and engagement surveys.
- Identify employee concerns and work towards improving employee satisfaction and workplace culture.
- Support initiatives that promote employee well-being, motivation, and retention.

1. Performance Management & Employee Development

- Coordinate performance appraisal and review cycles.
- Assist in setting up and tracking employee KPIs and KRAs.
- Follow up with department heads and employees regarding performance evaluations.
- Monitor probation reviews, confirmation processes, and performance improvement plans.
- Maintain performance records and prepare relevant reports.
- Coordinate employee training and development initiatives.

1. Employee Relations & Grievance Management

- Act as a point of contact for employee concerns, queries, and workplace grievances.
- Address employee issues professionally and maintain confidentiality.
- Support conflict resolution and maintain positive employee relations.
- Ensure consistent implementation of company policies and disciplinary procedures.
- Promote a professional, respectful,



and inclusive workplace environment.

1. HR Reporting & Documentation

- Prepare and maintain HR MIS reports, including headcount, recruitment status, attrition, attendance, leave, and employee movement.
- Maintain accurate HR trackers, employee databases, and documentation.
- Track recruitment metrics, employee turnover, and other HR performance indicators.
- Prepare periodic HR reports and share updates with management.
- Ensure proper maintenance and confidentiality of employee information.

1. HRMS & Process Management

- Manage and maintain employee information in the HRMS platform.
- Monitor attendance, leave management, employee requests, and other HRMS-related activities.
- Ensure accurate employee data entry and regular updates.
- Identify opportunities to improve HR processes and operational efficiency.
- Support the implementation and effective utilization of HR tools and systems.

Required Skills & Competencies
- Strong knowledge of end-to-end HR functions and HR operations.
- Good understanding of recruitment processes and talent acquisition.
- Basic knowledge of payroll processing and statutory compliance.
- Excellent verbal and written communication skills.
- Strong interpersonal, coordination, and employee management skills.
- Good organizational and multitasking abilities.
- Strong analytical and problem-solving skills.
- Ability to maintain confidentiality and handle sensitive employee information.
- Proficiency in MS Excel, Google Workspace, and HRMS platforms.
- Ability to work independently and manage multiple priorities.

Educational Qualification & Experience
- Bachelor's degree in Human Resources, Business Administration, or a related field.
- MBA / PGDM in Human Resources will be an added advantage.
- 2–4 years of relevant experience in HR Generalist / HR Executive roles.
- Experience handling multiple HR functions independently will be preferred.

Key Performance Indicators (KPIs)
- Timely closure of assigned recruitment requirements.
- Accuracy and timely completion of payroll inputs.
- Timely completion of onboarding and exit formalities.
- Accuracy of employee records and HR documentation.
- Effective execution of employee engagement initiatives.
- Timely resolution of employee queries and grievances.
- Compliance with HR policies and statutory requirements.
- Timely completion of performance review and probation processes.
- Accuracy and timely submission of HR MIS reports.

Work Location: In person

📌 HR Generalist (Kozhikode)
🏢 HARISu0026CO
📍 Kozhikode