Position: Contracts & Compliance Specialist

Company: AM Infoweb Pvt. Ltd.

Experience: 3+ Years

Location: Remote / Work from Home

Employment Type: Full Time

Job Overview

AM Infoweb is looking for a detail-oriented Contracts & Compliance Specialist to support contract administration, corporate compliance, state registrations, regulatory filings, and operational documentation.

The ideal candidate should have hands-on experience managing multi-state entity registrations, contract administration, regulatory filings, and compliance documentation. The role requires excellent coordination, organizational skills, attention to detail, and the ability to manage multiple deadlines across entities and jurisdictions.

Key Responsibilities

1. Legal & Contract Management

- Coordinate the review and negotiation of confidentiality agreements, Master Service Agreements (MSAs), and other client contracts with internal stakeholders and legal counsel.
- Maintain standard contract templates with appropriate version control.
- Manage centralized archiving of fully executed agreements and ensure records remain organized and accessible.
- Maintain the company's Intellectual Property (IP) tracker and coordinate with external counsel to keep trademarks and other IP records updated.
- Maintain records of completed applications and issued certificates.

2. State Registrations & Regulatory Filings

- Prepare and submit annual reports, public information reports, and other state-specific regulatory filings within required deadlines.
- Coordinate with registered agents and maintain comprehensive state registration trackers.
- Monitor registration statuses, renewal timelines, and filing requirements to ensure all entities remain in positive standing.
- Manage compliance requirements across multiple entities and jurisdictions.

3.



Administrative & Operational Support

- Complete supplier questionnaires, vendor onboarding forms, and related client/vendor documentation.
- Coordinate with internal teams to ensure accurate and timely responses.
- Support Certificate of Insurance (COI) requests and insurance-related inquiries.
- Coordinate with insurance brokers and carriers as required.
- Support special projects and ad-hoc operational and legal requests.

Required Skills & Qualifications

- 35 years of experience in contract administration, corporate compliance, business operations, or a related administrative role.
- Hands-on experience with multi-state entity filings and registrations.
- Experience managing state compliance across multiple entities and jurisdictions.
- Knowledge of annual reports, public information reports, state-specific filings, and registered-agent coordination.
- Experience administering confidentiality agreements and Master Service Agreements (MSAs), from intake and routing through execution and archiving.
- Ability to maintain contract templates and track renewal dates and IP filing deadlines, including trademark and service mark renewals.
- Familiarity with vendor onboarding, supplier questionnaires, and Certificate of Insurance (COI) requests.
- Proficiency in Microsoft Office Suite.
- Experience with contract management platforms or compliance tracking tools is an advantage.
- Strong organizational, analytical, and problem-solving skills.
- Excellent attention to detail and ability to manage multiple deadlines.

Educational Qualification Associate's or Bachelor's degree in Business Administration, Operations Management, Paralegal Studies, or a related field.

Equivalent experience may also be considered. Paralegal certification will be an added advantage.

Interested candidates can apply to

Ruben Pawar: (phone hidden)

[email protected]

📌 Contracts & Compliance Specialist (Pune)
🏢 AM Infoweb
📍 Pune