We are seeking a qualified and experienced Company Secretary (CS) for a leading 1,000-bedded Multispeciality hospital in Eastern India. The candidate will be responsible for corporate governance, Board of Directors' documentation, statutory compliance, drafting of Board resolutions, legal coordination and maintaining corporate records in accordance with applicable laws and regulations.

Key Roles and Responsibilities

- Board of Directors & Board Meeting Management

- Coordinate and organise Board of Directors' meetings, committee meetings and general meetings.
- Draft Board meeting notices, agendas, agenda notes, minutes and resolutions.
- Prepare Board papers, meeting presentations and supporting documents.
- Maintain statutory registers, minute books and Board records.
- Coordinate with the Chairman, Managing Director, Directors and Board committees.
- Monitor implementation of Board decisions and maintain action-taken reports.

2. Drafting & Corporate Documentation
- Draft Board resolutions, circular resolutions, shareholders' resolutions and corporate authorisations.
- Prepare notices and minutes of Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs).
- Draft Directors' appointment, resignation and related statutory documentation.
- Assist in drafting corporate policies, governance documents, agreements and official correspondence.
- Prepare and maintain statutory reports, disclosures and corporate records.

3. Statutory & Regulatory Compliance
- Ensure compliance with the Companies Act, 2013, applicable rules and Secretarial Standards.
- Manage ROC/MCA filings,



annual returns, statutory forms and related submissions.
- Maintain statutory compliance calendars and monitor filing deadlines.
- Coordinate with regulatory authorities, auditors and external legal advisers.
- Monitor changes in corporate laws and advise management on compliance requirements.

4. Corporate Governance & Board Advisory
- Advise the Board and senior management on corporate governance practices and statutory responsibilities.
- Support the constitution and functioning of Board committees, as applicable.
- Ensure proper documentation of corporate decisions, approvals and delegated authorities.
- Facilitate governance reviews and compliance reporting to management.

5. Legal & Contractual Coordination
- Coordinate with legal advisers on corporate agreements, contracts and legal documentation.
- Review corporate documents from a secretarial and compliance perspective.
- Assist in managing legal notices, regulatory correspondence and corporate records.
- Support due diligence, corporate restructuring and other strategic transactions, where applicable.

6. Healthcare Sector Compliance Coordination




- Coordinate with hospital administration and relevant departments for governance-related regulatory reporting.
- Support documentation and compliance monitoring relating to applicable hospital licences, registrations and approvals.
- Assist management in maintaining appropriate corporate governance and compliance frameworks for hospital operations.
- Coordinate with the finance, HR, administration and legal teams on compliance matters.

Educational Qualifications
- Qualified Company Secretary (CS) with membership of the Institute of Company Secretaries of India (ICSI).
- LL.B., MBA (Finance) or additional legal/finance qualifications will be an advantage.
- Knowledge of the Companies Act, 2013, MCA/ROC compliance, Secretarial Standards and corporate governance requirements.

Experience Requirements
- Relevant experience in company secretarial functions, Board meeting management, statutory compliance and corporate documentation.
- Experience in hospitals, healthcare organisations or large corporate establishments will be preferred.
- Robust experience in drafting Board resolutions, meeting agendas, minutes and statutory reports.

Required Skills
- Excellent drafting and documentation skills.
- Strong knowledge of corporate laws and statutory compliance.
- Ability to independently coordinate Board and committee meetings.
- Effective communication with Directors and senior management.
- High level of confidentiality, accuracy and professionalism.
- Proficiency in MS Office and MCA filing procedures.

Work Location: In person

📌 Company Secretary (CS) (Jamshedpur)
🏢 UC360 Solutions
📍 Jamshedpur