Job Description: HR Coordinator (Remote)

Position Title: HR Coordinator
Location: Remote (Supporting UAE, Qatar & India Operations)
Employment Type: Full-Time
Industry: General Trading
Reports To: Admin Manager

Role Overview

We are looking for a reliable and detail-oriented HR Coordinator to support our HR functions across the UAE , Qatar and India. This fully remote role will assist with recruitment, HR administration, onboarding/offboarding, compliance, and employee engagement within the GCC and India context. The ideal candidate understands GCC & India employment norms, labor law basics, and HR practices across all three regions.

Key Responsibilities

1. HR Operations & Administration

- Maintain and update employee records for UAE ,Qatar and India in HRIS platforms.
- Prepare employment contracts, offer letters, NOCs, employment certificates, and other HR documents compliant with UAE , Qatar and India labor laws.
- Coordinate with PROs (Public Relations Officers) when necessary for visa, work permit, and labor card processes.
- Ensure all HR files and employee data adhere to confidentiality and regulatory requirements.

2. Recruitment & Talent Acquisition Support

- Post job vacancies on Gulf-based portals (e.g., Bayt, Naukrigulf, LinkedIn) and India based portals like Indeed & Naukri India.
- Screen and shortlist candidates based on job descriptions and regional market norms.
- Arrange interviews across multiple time zones and coordinate candidate communication.
- Support reference checks and documentation collection for visa processing.

3. Onboarding & Offboarding

- Organize remote onboarding for UAE, Qatar and India hires, including documentation, system access, and orientation scheduling.
- Coordinate with PROs for visa stamping, medical tests, and onboarding compliance.




- Support offboarding, including exit formalities, company asset retrieval, and final settlement coordination.

4. Employee Relations & Engagement

- Act as a first point of contact for employee queries related to policies, benefits, and processes.
- Facilitate communication of HR updates and company announcements.
- Support employee engagement activities, events, and wellness initiatives tailored to remote teams.

5. Compliance & Reporting

- Ensure adherence to UAE Labour Law and Qatar Labour Law requirements.
- Keep track of visa expiries, renewals, and mandatory documentation.
- Prepare periodic HR reports on attendance, recruitment, headcount, and turnover.
- Support internal and external audits.

Qualifications

Required

- Bachelor’s degree in Human Resources, Business Administration, or related field.
- Minimum 1–3 years of HR coordination or administration experience.
- Familiarity with UAE and/or Qatar labor laws, visa processes, and HR documentation as well as India labor laws.
- Strong digital literacy (HRIS, MS Office, Google Workspace).
- Excellent communication skills in English.
- Ability to work remotely and manage tasks independently.

Preferred

- Experience working with GCC-based trading or corporate organizations is a bonus.
- Prior exposure to coordination with PRO.
- Knowledge of WPS (Wage Protection System) requirements in UAE & Qatar.

Key Skills

- High attention to detail
- Strong organizational & time management skills
- Confidentiality and professionalism
- Problem-solving attitude
- Ability to work with multicultural teams
- Adaptability to a fast-paced, deadline-driven environment

Work Workplace

- Fully remote role supporting employees in UAE, Qatar and India.
- Regular requirement to sync with teams during Gulf business hours
- Collaborative environment

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